ADMINISTRATIVE COORDINATOR - PART TIME

Administrative Coordinator

THE COMPANY

The Northeast Gas Association (NGA), formally established in 2003 with origins dating back to the 1920s, is a natural gas trade association that supports more than 35 local natural gas distribution companies, which collectively serve over 14 million customers across the northeast states of Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont. NGA’s membership includes distribution companies, transmission companies, liquefied natural gas companies, and more than 300 associate member companies.

NGA is also the parent organization of NYSEARCH, an R&D organization which has served a consortium of natural gas LDCs for over 30 years. With more than twenty active member companies, NYSEARCH manages a range of product developments and research projects that involve universities, energy companies, federal agencies, and commercial products and service providers. The organization’s efforts span North America and are recognized both nationally and internationally as innovative and technologically advanced.

At NGA, we are committed to fostering an inclusive environment, where all employees and customers feel valued, respected, and supported. We are dedicated to building a team that reflects the diversity of our customers and the communities in which we live and serve.

POSITION SUMMARY

The Administrative Coordinator at Northeast Gas Association (NGA) is a part-time position (25 hours per week) This position will work independently performing a wide range of complex, administrative and clerical support duties. This position will work with various levels of management staff.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Coordinate and perform administrative support functions to ensure the efficient daily operations of the department and organization.
• Assist with scheduling committee meetings; prepare agendas; record, distribute, and maintain meeting minutes; and track follow-up action items.
• Prepare, review, and distribute correspondence, reports, presentations, and other administrative materials.
• Support the development and administration of surveys and similar data-collection activities.
• Assist in maintaining accurate and organized organizational records and documentation, including updating the membership database with accurate member information.
• Support the coordination and logistics of committee meetings and organizational conferences and other events.
• Manage office equipment and supplies, including vendor coordination for equipment
• Respond to member inquiries related to events, the membership database, and other general requests in a timely and professional manner.
• Perform other related duties and responsibilities as assigned from time to time.

EDUCATION & EXPERIENCE REQUIREMENTS

• Bachelor’s degree in business administration, communications, or related field preferred (high school diploma or associate degree required with equivalent experience).
• At least 1-2 years of experience in an administrative support, office coordination, or customer service role preferred; equivalent combination of education and experience will be considered.

KNOWLEDGE & SKILLS

• Excellent knowledge of Microsoft Office Suite (especially Word, Excel, PowerPoint, Teams, and Outlook)
• Excellent written and verbal communication skills
• Analytic and critical thinking skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Interpersonal skills

PERSONAL ATTRIBUTES

• Diligent, proactive, and self-motivated
• Flexible, adaptable, agile multitasker
• Comfortable in both a team-lead and individual contributor role
• Professional presence and self-confidence

LOCATION

NGA office in Westborough, MA. Hybrid/remote work policy, a minimum of two days per week, in the Westborough office.

TRAVEL

Travel is not routinely required for this position but may be necessary on an occasional basis as business needs arise.

COMPENSATION

A competitive total compensation and benefits package will be offered to the successful candidate.

Please send resumes to [email protected]

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Westborough, MA 01581