Office Assistant

Job Description

Job Description

We are looking for a dependable Office Coordinator to support daily administrative and front-desk operations in Boston, Massachusetts. This Contract to permanent position is ideal for someone who enjoys keeping an office organized, providing a welcoming first point of contact, and handling a range of clerical tasks with accuracy. The role combines reception support, document management, and general administrative coordination to help ensure smooth day-to-day business operations.
Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail. • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts. • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval. • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials. • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day. • Assist with clerical coordination for correspondence, forms, and other business documents as needed. • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.• Previous experience in an office assistant, receptionist, or similar administrative support role.
• Ability to handle inbound calls professionally and communicate clearly with visitors, clients, and colleagues.
• Experience scanning, filing, and organizing documents with strong attention to detail.
• Solid clerical and administrative skills, including data entry and general office support.
• Comfortable managing multiple routine tasks while maintaining accuracy and professionalism.
• Proficiency with standard office equipment and basic computer applications.
• Reliable time management skills and the ability to work effectively in a fast-paced office environment.