Executive Assistant

Job Description

Job Description

Are you a dedicated and detail-oriented individual? Do you thrive in structured environments and enjoy tackling tasks efficiently? Are you eager to support a busy team and take pride in delivering exceptional service? If you excel at exceeding expectations and are ready to dive into the dynamic world of real estate, we want to hear from you! We are seeking an Executive Assistant to join a leading Real Estate Team in Newton, MA.

This role is pivotal in enabling our agents to focus on sales by managing daily administrative operations. The ideal candidate will demonstrate a talent for establishing and executing office procedures. While a background in Real Estate is advantageous, it is not mandatory.

The successful candidate will exhibit a strong commitment to precision, detail, and open communication in all tasks. Upholding stellar customer service is paramount, both towards clients and colleagues, reflecting our core value of valuing people above all else. This role demands a sense of urgency and a fondness for to-do lists. The perfect candidate will excel in independent work, progressively taking on more responsibilities and demonstrating leadership within the team.

Compensation:

• Salary Range: $65,000 - $75,000
• Generous Paid Time Off (PTO)
• Bonus Potential
• Opportunities for Growth

$65,000 - $75,000

This person's primary responsibilities include, but are not limited to:

• Assisting and supporting the owner in all business and personal areas requiring attention.
• Overseeing the virtual transaction coordinator to ensure all systems are followed from contract to closing.
• Coordinating and setting up Open Houses.
• Assisting with social media and email marketing efforts.
• Managing direct mail campaigns.
• Planning and coordinating client events.
• Meeting agents, clients, vendors, and ancillary services at listings and other properties.
• Maintaining and updating database management systems.
• Screening and directing phone calls and distributing correspondence.
• Handling requests and inquiries with professionalism and efficiency.
• Scheduling meetings and appointments.
• Producing reports, presentations, and briefs.
• Assisting multiple agents with various needs to support their success.
• Ensuring clients have an extraordinary experience throughout the process.
• Tracking expenses accurately and assisting with effective budgeting.
• Supporting lead management efforts.
• Marketing listings, business services, and the team through social media and other channels.
• Guiding clients through the closing process.
• (Eventually) Hiring, training, and holding team members accountable.
• This person will LOVE checklists and "to-do" lists and will love paperwork .

• Proven experience as an executive assistant or related field.
• Real Estate, mortgage, or escrow experience preferred.
• Outstanding organization.
• Strong attention to detail.
• Bookkeeping Skills.
• Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly.
• Able to multitask and prioritize daily workload - can work on multiple projects at once.
• Able to work independently to support a team and appropriately manage time.
• Strong written and verbal communication skills.
• Strong problem-solving abilities.
• Discretion and confidentiality.
• Customer service focus.
• College degree and social media experience are preferred.
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse).
• Comfortable handling strong personalities.
• Must be thorough and LOVE to-do lists.
• This person must have a CAN and WILL DO attitude.
• This person will do anything and everything they need to in order to free their Agents up to sell.

To achieve the most favorable experience for every client. Our interaction involves learning the client’s needs and dreams on a personal level and supporting them in a Boston-area real estate market that we, as a team, have spent years getting to know. Our team is led by our owner and CEO, Chris Kostopoulos, whose broad experience in all aspects of residential real estate sets the standard for our ability to exceed clients’ expectations. Chris, along with our three remarkable buyer’s agents, combine to offer each client the skills and commitment needed for a personalized, trouble-free home purchase or sale.