Plant Office Administrator (Req #: 1333) (Westfield)

About Us:

Peckham Industries Inc. (PII) has been a family-run business since 1924 and we believe our “ family by choice ” ethos delivers value as the trusted supplier of construction materials, products, and services in the communities we serve. Through our extensive network of hot mix asphalt and ready-mix concrete plants, quarries, and liquid asphalt terminals, PII delivers the highest quality materials and custom solutions to thousands of road construction and road maintenance customers. In addition, the company’s construction operations include paving and road reclamation services, as well as precast/prestressed concrete production and erection of multi-level parking structures, specialty buildings, and bridge components.

Become part of our mission by realizing your purpose, serving our community interests, and delivering growth for our customers. Peckham Industries educates, innovates, and applies technology in a way that is safe, sustainable, inclusive, and profitable.

Job Summary:

The Plant Clerk is responsible for supporting office services and plant operations in a semi-industrial environment. This role involves processing scale tickets, maintaining sales, inventory, payroll, and production data, and providing excellent customer service. The ideal candidate will have strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Essential Functions:

1. Committed to serve. Operate the truck scale to weigh inbound and outbound materials, ensuring accurate and timely ticketing through PII POS.

2. Results matter. Prepare and maintain shipping and receiving documentation, including weigh tickets, delivery receipts, and daily production reports. Accurately enter and manage plant reporting systems, tracking daily sales, incoming materials, total production, and inventory. Manage petty cash transactions responsibly, ensuring proper documentation and reconciliation in alignment with company policies.

3. Respect and engage. Interact with drivers, customers, and vendors in a professional manner, addressing inquiries, providing necessary documentation, seeking feedback, and staying informed on new developments.

4. Determined . Perform clerical duties such as accounts payable vouchering, payroll entry, mail processing, and ordering office and PPE supplies.

5. Efficiency. Record fuel deliveries and place fuel orders as needed to maintain operational continuity.

6. Communicate. Collaborate with plant supervisors, dispatchers, and sales teams to coordinate logistics, resolve discrepancies, and ensure smooth plant operations.

7. Safety always wins. Ensure compliance with company policies and safety regulations, reporting any issues or concerns to management.

Requirements, Education and Experience:

1. High school diploma or equivalent; additional education or training in office administration is a plus.

2. Previous experience in a similar role within the construction, materials, or manufacturing industry preferred.

3. Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

4. Excellent organizational and multitasking abilities.

5. Strong interpersonal and communication skills.

6. Ability to work independently and as part of a team.

7. Flexibility to adapt to changing priorities and work schedules.

8. Valid Driver’s License

9. Legal right to work in the U.S.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel:

Position may require up to 5% travel by personal vehicle to offices throughout the state of New York, and New England based on the needs of the business.

Work Environment/Physical Demands:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers. This is mostly sedentary, outside of travel, in an office space. The abilities to sit at a desk, frequent walking, bending, or standing, as necessary, are required.

Values:

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values - safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth and we believe will pave the way for future success.

Peckham Industries, Inc. (PII) is an Equal Employment Opportunity (EEO) and Affirmative Action employer. It is our policy to provide EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law.

Under the Americans with Disabilities Act or similar law, if you have a disability and you wish to discuss potential accommodations related to applying for employment at Peckham, please contact [email protected].

Compensation details: 24-27 Hourly Wage

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