Royalty assistant

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and one other day, to be determined by their business unit. Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

Department Overview

The GBH Royalty Department, part of Legal and Business Affairs, is responsible for contractually required reporting and payment revenue shares to talent union members, co-producers, funders, and other rights holders. This requires collaboration with members of GBH’s Accounting, Legal / Rights, Project Finance, and production units, in addition to GBH’s distributor, PBS Distribution, to ensure accurate reporting of GBH content distribution and timely payment to the correct parties. By reporting and paying royalties accurately and timely, the GBH Royalty Department maintains trust among the GBH creative community and contributes to GBH’s compliance with thousands of contractual obligations.

Job Overview

The Royalty Assistant ensures smooth daily operation of the Royalties Department by providing administrative and financial processing support, with a focus on communication with royalty recipients and internal financial processes. The Royalty Assistant is an integral part of the team that prepares and reviews royalty statements based on contractual terms and financial data. The Royalty Assistant ensures that reports are accurately disseminated with accompanying payments to hundreds of royalty recipients each calendar quarter.

Responsibilities

• Traffic-management of royalty statements and payments due to royalty recipients.
• Process royalty payments: financial system processes, royalty report distribution, data entry, archiving, and filing.
• Communicate in a clear and respectful manner with royalty recipients and colleagues at GBH.
• Utilize internal and external resources to locate, connect with, and enroll in GBH systems “missing” royalty recipients.
• Facilitate updates and changes of payor and payee information in GBH systems and files.
• Maintain department files, including expansion, archiving, and digitization.
• Work with royalty team to prepare and/or inspect large amounts of data.

SKILL SET

• The ideal candidate will be highly organized, detail-oriented, efficient, and adaptable to shifts in daily priorities.
• Advanced proficiency in MS Excel is required.
• Experience with Workday, FileMaker Pro, and/or other relational databases is a plus.
• Good written and verbal communication skills are required.

Education And Experience

• 1-3 years’ experience in an office setting is required.
• Bachelor’s degree or equivalent work experience required.

JOB SPECIFICS

Staff Position

Hybrid position with a minimum of two days in person per week.

Lifting of boxes up to 15 lbs. might be requested (but not required).

LOCATION

1 Guest Street, Boston, MA 02135

This position is located in Boston, MA, and requires on-site presence.

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law.

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to [email protected] or by calling 617-300-2000.