Executive Assistant to Dean of University ($40/hr)

Executive Assistant to Dean of University ($40/hr)

This is a fantastic opportunity for a seasoned Executive Assistant who thrives in fast-paced, high-stakes environments and is eager to make a significant impact within the university community. Join a collaborative team at a leading academic institution, where your role as Executive Assistant to the Dean will offer exciting opportunities for career growth and development. As a key support to high-level executives, you will manage complex schedules, coordinate high-profile meetings, and provide critical assistance in travel arrangements and event planning. This position allows you to engage with influential stakeholders across the university, including donors and leadership, offering a dynamic and rewarding work environment.

Key Highlights:

• Hybrid work structure (3 days in office)
• Competitive pay rate with benefits and overtime opportunities
• Exposure to executive-level projects and career development

Responsibilities:

• Provide executive-level support to high-level managers
• Manage and coordinate complex calendars, with scheduling authority over all 3 executives
• Arrange domestic and international travel (heavy European travel for 1 manager)
• Create reports and assist with event support, including optional overtime for event participation
• Collaborate with executive teams to manage priorities and urgent requests

Required Qualifications:

• Bachelor's degree
• 4+ years of related executive level administration experience
• Proven experience arranging business travel
• Flexibility in handling tasks and conflicting schedules, particularly in high-stakes situations (e.g., donor visits versus internal meetings)
• Ability to work a hybrid schedule based in Cambridge, MA

Preferred Qualifications:

• Prior administrative experience in a non-profit or higher education setting

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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.