Office Manager

Key Responsibilities

1. Administrative & Operational Management

• Oversee day-to-day office operations ensuring a clean organized and efficient workspace.
• Manage office supplies equipment and vendor relationships.
• Maintain filing systems (digital and physical) and ensure accurate record-keeping.
• Assist leadership with special projects and strategic initiatives

2. HR & Employee Support

• Coordinate onboarding and offboarding processes.
• Assist with payroll benefits administration and compliance with labor regulations.
• Serve as a point of contact for employee inquiries and support team engagement initiatives.
• Manage and track employees attendance
• Act as liaison with IT support for hardware software and network issues.

3. Financial & Bookkeeping

• Track expenses process invoices and assistance with budget management.
• Prepare basic financial reports and collaborate with external accountants as needed.
• Manage software licenses and ensure employees have necessary tools.

Additional Role Characteristics

• Broader Scope: Executes tasks directly rather than delegating; handles HR bookkeeping.
• Close Collaboration: Works closely with executives; may contribute to strategic planning.
• Informal Processes: Helps create or refine policies and procedures; adapts to flexible workflows.
• High Impact: Directly influences office efficiency culture and team dynamics.
• Budget Conscious: Finds creative cost-effective solutions within resource constraints.

Qualifications

• Education: Associates or Bachelors degree preferred.
• Experience: 3 years in office management or administrative leadership.
• Skills:
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite; familiarity with QuickBooks or similar software.
• Ability to adapt and problem-solve in a fast-paced environment.

Key Competencies

• Resourcefulness and creativity.
• Professionalism and discretion.
• Ability to work independently and collaboratively.
• Strong sense of ownership and accountability.

Performance Metrics

• Operational efficiency (timely completion of tasks minimal disruptions).
• Cost savings and budget adherence.
• Employee satisfaction and engagement.
• Accuracy in financial and HR processes