Event Planning Coordinator
- Work closely with clients to gather event requirements, preferences, and budget details.
- Prepare event orders, banquet event sheets (BEOs), and room setups in coordination with internal departments.
- Serve as a point of contact before, during, and after events to ensure smooth execution.
- Coordinate with the kitchen, banquet, front office, and housekeeping teams to fulfill event requirements.
- Conduct site inspections and assist in client walkthroughs.
- Maintain event files, contracts, and correspondence with clients.
- Support the sales team in preparing proposals and event quotations.
- Manage event calendars, track deposits, and assist with billing and payments.
- Compile post-event reports and gather guest feedback for continuous improvement.
- Anticipate client needs and ensure prompt, courteous responses.
- Resolve on-site event issues efficiently and professionally.
- Promote the hotel's facilities and services to encourage repeat and referral business. **The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary. Why Chose Hyatt?
- Competitive Salary: $20.00/hour
- Health Benefits: Medical, dental, and vision insurance starting after just 30 days
- Perks & Discounts:
- Free and discounted room nights
- Friends & family rates at Hyatt properties
- Discounts on food and beverage
- Exclusive savings on tech, wellness apps, and more (e.g., Apple, AT&T, Headspace)
- Work-Life Balance: Paid time off, including new child leave
- Retirement Support: 401(k) matching (up to 4%) and employee stock purchase plan
- Growth Opportunities: Tuition reimbursement and robust training programs
- Everyday Conveniences: Meal credit for employees
- Bachelor's degree in hospitality management, Event Planning, or related field (preferred).
- 1-3 years of experience in event coordination, preferably in a hotel or hospitality environment.
- Strong organizational and multitasking skills with excellent attention to detail.
- Exceptional communication and interpersonal skills.
- Proficient in Microsoft Office Suite and event management software (e.g., Delphi, Opera).
- Flexible to work evenings, weekends, and holidays based on event schedules.
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