Division Analyst

Job Description

Job Description

Summary: Division Analyst is a business partner to their assigned Divisions and is responsible for all financial activity directly related to the assigned division. This will include, but not be limited to: budget preparation, financial reporting, forecasting, Grant & Contract invoicing, analyzing financial and operational data, reconciling balance sheet accounts and reporting.

Why Work for SMOC?

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Primary Responsibilities:

• Act as a business partner to the Division Directors and Program Managers by assisting them in all financial aspects of the division and related programs.
• Responsible for all revenue and expenses booked to assigned Divisions including ensuring appropriate accounting.
• Create monthly financial reports and develop budget to actual variance analysis in conjunction with division/program managers.
• In coordination with Division Directors, develop annual budget for each assigned program and divisions for submission to upper management.
• Forecast financial revenue and expenses on an as needed basis.
• Process and approve payments to vendors ensuring that invoices are charged to the proper GL codes.
• Develop and submit monthly/quarterly/annual billing reports for local, state and federal funding sources to include salary schedules, payment vouchers and statistics and progress reports.
• Reconcile all assigned G/L accounts on a monthly basis including deferred revenue and accounts receivable. Monitor and keep up to date on status of aged receivables.
• Periodic meetings with Division and Program Managers to review status of contract expenses and revenue.
• Work with Program staff to ensure all contracts documents are signed and submitted on timely basis.
• Participate in agency and funding authority audits and contract monitoring. Prepare schedules as needed (contract, donations, accounts receivable).
• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
• Ensure compliance with program/department, agency and/or funder requirements, as well as, SMOC policies & procedures.
• Other duties as assigned.

Knowledge and Skill Requirements:

• BS/BA in accounting or related finance field.
• Minimum 3-5 years accounting experience; non-profit accounting experience preferred.
• 2+ years of related grant accounting experience; preferably within a non-profit organization.
• Advanced knowledge of Excel, Word and other Microsoft Windows software.
• Knowledge of Abila MIP Accounting Software or other non-profit accounting software experience helpful.
• Must possess strong communication skill, both verbal and written.
• Results driven, strong detail orientation & comfortable with change.
• Ability to work independently as well as part of a team.

Organizational Relationship: Directly reports to the Grants & Contracts Manager.

Physical Requirement: None .

Working Conditions: As part of the responsibilities of this position, the Director of Grants and Contracts will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required.

Hybrid Work Option: Hybrid work is permissible in some positions at SMOC depending on the key functions and responsibilities. The Division Analyst position is eligible to work from home 0-60% of the week in scheduling coordination with the department manager.

Monday through Friday: 9:00AM - 5:00PM. Includes a 1-hour unpaid lunch break.
35 Hours per week.