Administrative Assistant

Job Description

Job Description

Connexion’s mission is to provide "best in class" services to job seekers. We strive to achieve excellence in job placement, staffing, and recruiting services, while treating candidates with the professionalism and respect they deserve.

• Duration: 3-year contract
• Pay rate: $30-$38/hr (depending on experience level)
• Benefits include medical insurance, 401(k), 10 days of Paid Time off, and 11 paid holidays
• Job Location: Lexington, MA (100% on-site)
• Schedule: M-F, standard business hours
• Job#: bh19222

Overview

We are seeking 2 Administrative Assistants to help ensure smooth coordination and management of administrative activities for fast-paced, highly dynamic offices. This role supports day-to-day operations, process organization, onboarding/offboarding support, and special projects.

Responsibilities

• Manage training requirements and support onboarding/offboarding
• Coordinate meetings and conference arrangements
• Standardize and organize administrative processes
• Proactively manage complex calendars (anticipate conflicts, manage priorities, adjust schedules as needs change)
• Answer phones and manage inbound communications
• Book travel and create itineraries
• Process expense reports/vouchers
• Escort visitors (as required by site procedures)
• Process electronic shopping carts and PCard purchases
• Maintain office supplies
• Enter timesheets
• File and maintain paper/electronic records
• Process internal administrative forms and documentation

Ideal Candidate

A mature, personable, and responsible contributor who can work independently and collaboratively, prioritize effectively, and manage multiple tasks accurately. Strong communication and organization skills are essential. This position requires handling sensitive and/or classified information.

Requirements

• High school diploma / GED required; post–high school education preferred
• 5+ years of progressively responsible administrative experience
• Strong organizational skills and attention to detail; ability to plan/prioritize and handle multiple tasks seamlessly
• Proactive, independent problem-solving and decision-making
• Strong written and verbal communication skills
• Ability to meet deadlines in a fast-paced environment; responsive to email/phone
• Strong interpersonal skills; builds relationships across all levels
• Advanced proficiency with PC operation and Microsoft Office (Word, Excel, PowerPoint, Visio, Outlook)
• Discretion with confidential information
• Strong judgment, flexibility, and a dependable, team-oriented approach

Preferred

• Experience with SAP/SRM and electronic document management systems (training provided onsite)