Accounts Payable/Receivable Specialist

Historic New England is seeking a detail-oriented administrative professional for the full-time role of Accounts Payable/Receivable Specialist. A key member of the business services team, the Accounts Payable/Receivable Specialist provides primary support ensuring accurate and timely processing of payables and receivables.

ESSENTIAL FUNCTIONS:

• Timely and accurate review and processing of monthly payables and receivables in compliance with organization's policies.


• Processes check and authorized corporate credit card payments on time and with accuracy.


• Compiles, sorts, and routes documents, invoices, and checks to appropriate team members.


• Reviews and processes travel and expense reports and petty cash reports.


• Responds to vendor and employee questions and requests for information regarding payment and processing of invoices.


• Prepares monthly tenant invoicing and processing of payments, monitoring receivables to ensure accounts are current.


• Maintains accurate and accessible filing systems for all payable and receivable source documents.


• Performs other duties as assigned to support organizational goals and objectives.

QUALIFICATIONS:

• High school diploma, or equivalent combination of skilled credentials, and minimum two years of related work experience.


• Experience working with a computerized accounts payable accounting system.


• Professional and responsive customer service skills. 


• Skilled knowledge of accounting software applications and Excel.


• Fully competent user of technology, with proficiency in Microsoft 365 applications and Outlook.


• Organized and highly detail-oriented, with the ability to effectively plan and perform work with a high level of accuracy.


• Flexible and adaptable, with the ability to handle shifting priorities and multiple projects simultaneously while working effectively both independently and in collaboration with others.


• Ability to uphold strict confidentiality in handling of sensitive information, including financial data and other proprietary information.


• Strong interpersonal communications skills, with the ability to exchange and request information, both verbally and in writing, with efficiency and clarity.


• Commitment to Historic New England’s mission and values related to Inclusion, Diversity, Equity and Access (IDEA).

Other Duties:

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Historic New England is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.