Property Administrative Coordinator

We are seeking a highly organized and proactive Property Administrative Coordinator to support the day-to-day administrative operations of our property. This on-site, hourly role plays a critical part in keeping operations running smoothly by managing time-intensive administrative tasks—allowing our leadership team to stay focused on service, team development, and guest experience.

This position serves as the key administrative liaison on property, supporting onboarding, documentation, invoicing, menu updates, and overall operational coordination.

• Collect and submit new hire information to Human Resources for onboarding processing
• Assist new hires in completing paperwork accurately and on time
• Track onboarding progress in partnership with HR to ensure employees are cleared prior to starting
• Coordinate new hire orientation logistics, including scheduling and day-one readiness
• Maintain organized employee files (digital and physical) in compliance with company standards
• Act as an on-site resource for new hires, directing questions to HR, Payroll, or other departments as needed

Administrative & Operational Support

• Manage daily administrative tasks to support property leadership
• Perform data entry, reporting, filing, and document management
• Maintain office organization, supplies, and administrative systems
• Assist with scheduling support and internal communications

Invoices & Financial Administration

• Process and track invoices, ensuring accurate coding and timely submission
• Liaise with vendors and internal teams to resolve billing inquiries
• Support expense tracking and other basic financial administrative functions

Menus & Systems Management

• Update and maintain menus across POS systems and internal platforms
• Ensure accuracy in pricing, descriptions, and formatting
• Support the rollout of menu updates in coordination with operations

Employee & Manager Support

• Serve as a go-to administrative resource for managers and team members
• Field general employee questions and direct them to the appropriate department
• Assist with special projects and operational initiatives as needed

Qualifications

• Experience: Prior administrative experience required; hospitality or Food & Beverage experience strongly preferred
• Education: High school diploma required; additional coursework in business or administration is a plus
• Technical Skills: Proficiency in Microsoft Office (Word, Excel) and comfort with POS and administrative systems
• Organization: Strong attention to detail with the ability to manage multiple priorities
• Communication: Clear and professional written and verbal communication skills
  • Preferred: Fluency in English and Spanish
• Discretion: Ability to handle sensitive information with professionalism and confidentiality
• Work Style: Proactive, dependable, and comfortable in a fast-paced hospitality environment

What We Offer

• Competitive hourly pay (based on experience)
• Opportunity to grow within a dynamic hospitality organization
• Collaborative, team-oriented environment
• A role that is integral to both operational success and employee experience