Contracts Administrator

Job Title: Contract Administrator

Location: Lunenburg, MA

Position Overview

The Contract Administrator supports the Contracts Manager by coordinating and administering construction contracts, bids, and related financial and project documentation. This role plays a critical part in ensuring accuracy, compliance, and efficiency throughout the construction project lifecycle, from bid submission through project closeout.

Key Responsibilities

• Manage and coordinate the bidding process, including researching bid opportunities, compiling bid packages, reviewing submissions for accuracy, coordinating deliveries, communicating bid results, and maintaining bid records.

• Draft, review, and administer contracts, subcontracts, purchase orders, and change orders while ensuring compliance with contractual terms and requirements.

• Maintain organized and compliant construction records throughout all project phases, from pre-construction to closeout.

• Review daily production reports, material batch reports, and job progress documentation for accuracy.

• Process and review project invoicing, subcontractor quantities, payments, and project financial reports, including profit and loss statements.

• Create and maintain spreadsheets, logs, and tracking tools related to job costs, crew production, and project documentation.

• Assist with weekly and monthly financial reporting and project setup, including exporting/importing data between systems such as B2W and Viewpoint.

• Request and track insurance certificates, bid bonds, and performance and payment bonds.

• Support Project Managers, Superintendents, Estimators, MassDOT Resident Engineers, and other project stakeholders as needed.

• Perform additional contract and project-related administrative duties as assigned.

Skills & Qualifications

• Strong attention to detail with the ability to manage multiple priorities

• Basic accounting and financial knowledge

• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Comfortable working with construction and financial software systems (e.g., ViewPoint, B2W, EBO, OnBase)

• Excellent communication, interpersonal, and organizational skills

• Ability to work independently in a fast-paced, high-pressure, team-oriented environment

• Professional demeanor and ability to interact effectively with subcontractors, state officials, and internal teams

Job Type & Location

This is a Contract position based out of Lunenburg, MA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lunenburg,MA.

Application Deadline

This position is anticipated to close on May 8, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.