Staff Assistant, Student Activities & Development Office, Part Time

Company Description:

Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Digital Multimedia, IT Security, Nursing, Robotics, Sonography, Mechanical Engineering Technology (Advance Manufacturing) and dozens of other career programs produce potential employees each year. STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. With an annual enrollment of over 6,500, evening, weekend and online students, STCC is a vibrant campus rich in diversity and justifiably proud of our designation as a Hispanic Serving Institution. Respect, is one of the Core Values of the College and we strive to nurture mutual respect among faculty, staff and students. With respect, we embrace differences to create an inclusive environment for all . Together, we support students as they transform their lives through intellectual, cultural, and economic engagement while becoming thoughtful, committed and socially responsible graduates.

Job Description:

The Office of Student Activities and Development is responsible for organizing and promoting extracurricular events and activities for the campus community, as well as providing leadership opportunities for students including Student Government Association (SGA) - student leaders elected to represent the voice of the student body, Student Ambassadors - a peer to peer student mentor program, Campus Activities Board (CAB) and Clubs/Organizations. The Campus Activities Board (CAB) functions as a student-run programming board as a part of the Student Government Association under the advisement of the Office of Student Activities and Development. CAB works collaboratively to develop and plan programming to enhance student life for the STCC community.

As a member of the Student Activities team, the primary responsibility of the Staff Assistant (PT) is to provide students with engaging and meaningful experiences outside of the classroom that contribute to their personal, professional and academic growth. The Staff Assistant (PT) is expected to provide assistance and support to the Coordinator of Student Activities in relation to all student activities functions, including but not limited to assisting with virtual and on-campus activities and event registrations, marketing of events, advising student leader groups, overseeing student task deadlines and taking on or delegating tasks as needed.

Primary Responsibilities:

• Research, design, plan and implement programs each semester for both the in-person and on-line student population.
• Serve as Advisor to the Campus Activities Board (CAB), including hosting and facilitating CAB in-person and virtual events.
• Act as Co-Advisor for Student Government Association and Student Ambassador Program.
• Create digital designs and marketing/promotional material, in compliance with Title II regulations, for programs and events sponsored by the Office of Student Activities.
• Assist with all functions of hosting and facilitating programming initiatives from the Office of Student Activities.
• Prepare and manage online surveys (i.e. Google Forms), and interactive/gaming websites and office accounts.
• Participate in the selection and interview process of student leaders.
• Attend and assist with organization and facilitation of Student Leader training during the fall semester, including updating student leader training manuals.
• Attend meetings for SGA, Student Ambassadors and CAB and provide ongoing support and guidance to student leaders.
• Works in collaboration with other college-wide departments to engage the campus community.
• Assist in the coverage and management of general Student Activities Office operations as needed, which may include office clerical tasks.
• Perform other duties and projects as assigned by the Coordinator of Student Activities.

Requirements:

Overall Primary Skills:

• Demonstrated attention to detail and to multi-task in a busy fast-paced environment.
• Strong interpersonal and communication skills.
• Ability to recognize the challenges of the community college population and meet the needs of this population.
• Excellent writing, editing, and accurate data entry skills.
• Above average organizational skills, reliability, and self-reliance are essential.

Student/team relations and customer service skills:

• Active listening.
• Problem-solving.
• Communication skills (both verbal and written).
• Patience and empathy.
• Conflict resolution.
• Time management.

Computer Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Office (Docs, Sheets, Forms).
• Basic knowledge of operating systems (Windows).
• Proficiency with graphic design software (Canva, Adobe illustrator, or Grackle)
• Typing and data entry skills.
• Familiarity with email, social media and web browsers.

Qualifications:

• Associates Degree Required, Bachelor's Degree preferred.
• Experience in event programming.
• Preferred experience working within a college Student Activities environment or Residential Life Office (including during undergraduate study).
• Preferred undergraduate involvement with clubs and organizations.
• Knowledge and understanding of a community college population, experience working with commuter and underserved populations is preferred.
• Willingness to work hard & have FUN!

EQUIVALENCY STATEMENT:

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

Additional Information:

Salary: $23.00 per hour, 18.5 hours per week. Specific work hours to be agreed upon.
Benefits: No
Union: No
Grant Funded: No
Closing Date: Open Until Filled

All candidates must have legal authorization to work in the United States. Springfield Technical Community College is not sponsoring H1B Visa.

INFORMATION AWARENESS SECURITY TRAINING:

Candidates for employment should be aware that all STCC employees are required to complete Information Awareness Security Training within thirty days of their orientation date and annually thereafter.

Application Instructions:

All available positions are located at: which applicants must apply online by submitting a cover letter**, resume and three (3) professional references.

**Cover letter must demonstrate how your education and experience qualifies you for this position.

PRE-EMPLOYMENT DETAILS:

STCC conducts a pre-employment screening. Initial and continued employment is dependent upon meeting National Background Check, Criminal Offender Record Information (CORI) and/or Sex Offender Registry Information (SORI) check and if applicable, Physical and Alcohol/Drug Testing requirements. Screening also includes verification of academic credentials, licenses, certifications, and/or verification of work history. Finalist(s) for this position will be subject to a pre-employment screening as a condition of employment.

POLICY STATEMENT ON AFFIRMATIVE ACTION, EQUAL OPPORTUNITY & DIVERSITY:

Springfield Technical Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, Kathryn C. Senie, Ed.D, J.D. at 413.755.5642 or via email at [email protected] , the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

EQUAL OPPORTUNITY STATEMENT:

STCC's personnel and academic decisions, programs and policies are formulated and conducted in a manner, which will ensure equal access for all people and prevent discrimination. As part of this effort, a College will ensure that employment and academic decisions, programs and policies will be based solely on the individual eligibility, merit or fitness of applicants, employees and students without regard to race, color, creed, religion, national origin, age, disability, sex, marital status, military service, gender identity, genetic information, sexual orientation or political or union affiliation.