AAC II Scheduling - GI Scheduling

Job Description Summary

Will serve as primary point of contact for all inbound calls to South Shore Medical Center’s Centralized Contact Center. The Centralized Contact Center is high volume, fast paced environment answering ~30,000 calls per month for all departments within SSMC. Will be responsible to perform a wide variety of functions including scheduling of patient appointments, collecting demographic information, verifying insurance information processing patient requests including prescription refills, distributing/responding to inquiries received via website and fax; and additional functions as directed. In addition to the Ambulatory Access Coordinator 1 duties described above, the Ambulatory Access Coordinator II will be responsible for: • Partnering with the Supervisor and Team Lead to assist with training and onboarding of new scheduling staff. If working in a remote position, may be required to come onsite during onboarding process to assist with training • AACII will have the knowledge/ skills to answer for at least 3 scheduling queues and act as a super user and go-to staff member for any questions and first level escalations from their team-members • Participate in regularly scheduled performance improvement initiative meetings and assist in driving team performance to meet goal in Average Speed of Answer, Service Level and Abandonment Rate • AACII will be required to maintain minimum performance metrics including, but not limited to Average Calls Taken, Ready Time, abandoned call %, Transfer Rate, Quality Scores etc. • Assist with other special projects as directed

Job Description

ESSENTIAL FUNCTIONS

1. Schedule patient appointments following provider template for assigned department(s); recite all appointment information back to patient including: appoint duration, date, time provider and location.

2. Maintains consistent compliance with quality standards

3. Work collaboratively with administrative and clinical staff of assigned department(s)

4. Maintain comprehensive knowledge-base of scheduling rules for assigned department(s)

5. Register new patients; verify personal and insurance information; update as required

6. Assist with rescheduling patient appointments at the direction of the department Manager

7. Answer calls in a timely, courteous and helpful manner; end calls with standard closing question. (May I help you with anything else?)

8. May be required to learn and perform all operator functions to provide support as needed or assigned

9. Assists with the training of new employees upon request

10. Maintain effective level of productivity at all times

11. Willingly accept special assignments

12. Maintain work area in a neat and orderly manner

13. Have knowledge of and adhere to the SSMC Mission Statement and all SSMC policies and procedures

JOB REQUIREMENTS

Minimum Education

High school diploma or equivalent - Required

Two (2) years of college preferred

Minimum Work Experience

1 (1) year of experience in healthcare setting required

Epic Experience preferred

Required additional Knowledge, and Abilities

Excellent verbal and written communication skills

Excellent computer skills with knowledge of various software applications

Knowledge of various insurance requirements

Excellent interpersonal skills

Ability to meet demanding deadlines and balance multiple tasks

Detail oriented with excellent organizational and prioritization skills

Must demonstrate computer proficiency through efficient use of the electronic medical record, patient registration/billing system, email, SSMC intranet & other computer software as required