Part-Time Procurement Specialist (Biotechnology)- 20 hrs per week

Part-Time Procurement Specialist (Biotechnology)- 20 hrs per week
Location: On-site at Bedford MA 01730

Position Summary
The Part-Time Procurement Specialist is responsible for sourcing, purchasing, and vendor management of goods and services that support research, development, and operational activities. This role ensures cost-effective purchasing while maintaining compliance with internal policies, quality standards, and regulatory requirements.

Key Responsibilities
Procurement & Purchasing

• Process purchase requisitions and issue purchase orders for laboratory supplies, equipment, consumables, and services, including administrative supplies and services
• Source and evaluate vendors for scientific, technical, and operational needs
• Obtain and compare quotes to ensure best value, quality, and delivery timelines
• Track order status, deliveries, and resolve discrepancies or issues
• Invoice Validation Support by reviewing and reconciling invoices

Vendor & Contract Management

• Maintain relationships with approved vendors and suppliers
• Assist with supplier qualification and onboarding in compliance with quality and regulatory standards
• Support contract reviews, renewals, and pricing negotiations
• Monitor supplier performance and escalate risks as needed

Compliance & Documentation

• Ensure purchasing activities comply with company SOPs, GMP/GLP/GxP requirements (as applicable), and financial controls
• Maintain accurate procurement records, supplier performance, contract list, documentation, and audit-ready files
• Support internal and external audits related to procurement activities

Collaboration & Support

• Partner with R&D, Quality, Finance, and Operations teams to forecast needs and align purchasing priorities
• Assist with inventory management and demand planning for critical materials
• Provide procurement reports and spend analysis as requested

Qualifications
Required

• Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
• 2+ years of procurement or purchasing experience, preferably in biotech, pharma, life sciences, or regulated industries
• Familiarity with laboratory supplies, scientific equipment, or research services
• Strong organizational, communication, and negotiation skills
• Proficiency in ARIBA or procurement systems and Microsoft Excel

Preferred

• Prior experience/knowledge on ARIBA platform highly preferred
• Experience in GMP, GLP, or GxP environments
• Knowledge of supplier qualification and quality documentation
• Experience working in early-stage or fast-growing biotech companies

Work Environment

• Flexible part-time schedule
• May require occasional on-site presence to support lab or operations needs
• Collaborative, fast-paced biotech setting
• Benefits: flexible schedule, company sponsored lunches, free parking.

At PharmaEssentia, our goal is to treat as many people with cancer as possible. That means challenging the status quo with better science that leads to better lives. By joining our team, you will not only expand your own possibilities, but you will contribute to expanding options for people with cancer.