Leave of Absence Administrator (Human Resources)

Job Description

Job Description

Description:

Position Overview

Welcome to Martignetti Companies, the leading distributor of wine, beer, and spirits in New England.

The Leave of Absence (LOA) Administrator manages and coordinates employee leave programs across a multi-state organization of approximately 2,000 employees operating in 17 states. This role administers federal, state, and company leave programs, including FMLA, ADA-related leave accommodations, paid family and medical leave (PFML), state-mandated leave programs, workers' compensation coordination, military leave, and short-term disability (STD) programs.

This position follows a hybrid work schedule, with three days per week in our Taunton office and two remote workdays.

Key Responsibilities

• Administer FMLA, ADA, PFML, state leave, military, jury duty, workers' compensation, parental, and STD programs.
• Manage leave cases from intake through return-to-work.
• Determine eligibility and issue required notices and documentation.
• Track leave durations, intermittent leave, extensions, and return-to-work dates.
• Coordinate overlapping leave programs and disability claims.
• Facilitate ADA interactive process and accommodations.
• Monitor compliance with federal and state leave laws across 17 states.
• Educate employees and managers regarding leave rights and responsibilities.
• Coordinate with Payroll, Benefits, HR, and third-party administrators.
• Maintain records, reporting, audits, and compliance documentation.

Knowledge / Skills / Abilities

• Leave administration, compliance, case management, customer service, confidentiality, organization, problem-solving, reporting, and cross-functional collaboration.
• Experience supporting organizations with 1,000+ employees.
• Knowledge of multiple state PFML programs.
• Strong knowledge of federal and state leave regulations.

Education/Experience/Training:

• Bachelor's degree or equivalent experience.
• 3–5+ years administering FMLA, ADA, and multi-state leave programs.
• Experience managing STD claims and disability vendors.Beverage/Food
• Wholesale/Distribution Industry experience is a plus
• HR certification (PHR, SHRM-CP, CEBS, etc.).

Compensation & Benefits

• Base Salary: $70,000– $75,000
• Benefits: Comprehensive benefits package including medical, dental, vision, and retirement plans

Physical Demands and Environment

• Work performed requires no measurable physical exertion, may be required to lift objects weighing up to 10 pounds
• Work requires the employee to bend, kneel, crouch, or reach as may be necessary to accomplish tasks
• Work requires considerable mental concentration to effectively execute complex tasks requiring periods of focused mental and visual concentration
• Works in a standard office environment
• Minimal potential for injury in the performance of duties

Martignetti Companies prides itself on being a company where you can bring your best self to work every day. We strive to be an employer of choice where everyone feels they belong. We act on our commitment to Diversity, Equity & Inclusion by offering a substantial benefits package that includes generous paid time off, medical, dental, and vision insurance, a comprehensive 401(k) plan, and employee discounts.

Martignetti Companies is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by law.

NOTE: This job description covers the essential functions of the role but is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Employees may be asked to perform additional duties to support business needs.