Executive Assistant

Overview:

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit

Job Description Summary:

The Executive Assistant provides diverse administrative support to executive management, which includes independent judgment, proficiency at general office procedures and Microsoft office products and excellent communications skills. Duties may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills. Completes most complex tasks under minimal supervision.

Job Description:

Duties/Responsibilities

• Performs administrative assistant duties for a senior leader.
• Schedules and arranges appointments, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Scheduling and arranging meetings/events for internal and external customers .
• Arranges of travel reservations. and prepares associated paperwork, ensuring all policy and procedures are adhered to
• Generate, format and proofread documents which are often complex and technical in nature, including correspondence, reports, presentations, memoranda, tables, and charts while ensuring grammatical consistency.
• Answer and screen telephone calls, resolving routine and complex inquiries
• Communicates executive leader intentions to other employees.
• Assists other administrative/executive assistants, and may assist with orientation and training of staff
• Provide coverage and collaborate with other executive staff team members
• Performs other duties as assigned

Skills/Abilities

• Superior communication and computer skills
• Strong ability Coordination of Outlook calendars
• Proficiency with databases and Microsoft Office applications (Word, PowerPoint, Excel, and Outlook)
• Knowledge and use of business systems
• Self starter, organized, and detail-oriented individual

Education
High School Diploma or Equivalent required or Associate's Degree in a related field of Study preferred



Experience
7 - 10 years administrative support experience required

Additional Job Description:

Applicants selected for this position will be required to obtain and maintain a U.S. Security Clearance.

Connect With Draper for Future Opportunities! If you don't find the right posting in our Career Opportunities, you may submit your resume for future consideration.

Job Location - City:

Cambridge

Job Location - State:

Massachusetts

Job Location - Postal Code:

02139-3563

The US base salary range for this full-time position is

$38.00 - $66.59

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact [email protected].