Senior Accounts Payable Specialist

Job Description

Job Description

At WHOOP, we are on a mission to unlock human performance and healthspan. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives.

The Finance team at WHOOP is committed to building scalable, efficient financial operations that keep pace with the company’s rapid growth. We are investing in the systems, processes, and people needed to ensure operational excellence across all areas of accounting and finance.

We are seeking a Senior Accounts Payable Specialist to own and manage the full accounts payable cycle in a business with significant manufacturing, inventory purchasing, and PO-driven spend. In this role, you will be responsible for processing high-volume invoices, including PO-backed invoices for contract manufacturers, component suppliers, and logistics providers; managing vendor relationships; ensuring timely and accurate payments; and maintaining strong internal controls within the AP function. You will serve as a cross-functional partner to Accounting, Operations, and other business teams, helping to drive process improvements and ensure financial accuracy. The right candidate is detail-oriented, highly organized, and thrives in a fast-paced, high-growth environment where efficiency and precision are essential.

• Manage the full-cycle accounts payable process, including the review, coding, and processing of invoices, expense reports, and payment requests in a timely and accurate manner.

• Perform three-way matching of invoices to purchase orders and receiving documents, with a strong focus on inventory, manufacturing, and supply-chain related purchases.

• Resolve PO, receiving, and invoice discrepancies, collaborating with Procurement, Operations, and Inventory Accounting to ensure accurate quantities, pricing, and receipt information.

• Prepare and execute payment runs, including ACH transfers, wire payments, and check disbursements, ensuring adherence to payment terms, cash management policies, and approval workflows.

• Own vendor onboarding, maintenance, and compliance, including W-9 collection, 1099 reporting, and ensuring accuracy and integrity of the vendor master file.

• Reconcile the AP sub-ledger to the general ledger on a monthly basis and prepare supporting documentation for month-end close, including accruals, AP aging analysis, and inventory-related accruals for unbilled receipts where applicable.

• Manage and reconcile corporate credit card programs, ensuring proper coding, approvals, and compliance with company expense policies.

• Serve as the primary point of contact for vendor inquiries, resolving payment issues and building strong working relationships with internal and external stakeholders.

• Support internal and external audit requests by preparing AP-related schedules, documentation, and reports as needed.

• 4–6+ years of progressive accounts payable experience, including experience in a manufacturing, hardware, consumer products, or other inventory-based environment with significant purchase order activity.

• Bachelor’s degree in Accounting, Finance, or a related field preferred; Associate’s degree with relevant experience considered.

• Strong understanding of AP workflows, internal controls, and compliance requirements, including 1099 reporting and sales/use tax.

• Demonstrated experience processing PO-backed invoices and resolving discrepancies across purchase orders, receipts, inventory records, and vendor statements.

• Experience with ERP systems such as Oracle, NetSuite, or SAP; proficiency in AP automation tools (e.g., Coupa, Concur, or similar) preferred.

• Advanced Microsoft Excel skills, including XLOOKUP, pivot tables, and data analysis capabilities.

• Experience processing high-volume, multi-entity, or multi-currency invoices in a fast-paced environment.

• Strong attention to detail and accuracy, with the ability to manage multiple priorities and meet tight deadlines.

• Excellent verbal and written communication skills, with the ability to interact effectively with vendors, cross-functional partners, and leadership.

• Experience implementing AI-driven solutions to streamline manual AP workflows is a plus.

• Strong alignment with WHOOP’s mission and brand, with genuine energy for contributing to a high-growth, mission-driven organization

This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.

Interested in the role, but don’t meet every qualification? We encourage you to still apply! At WHOOP, we believe there is much more to a candidate than what is written on paper, and we value character as much as experience. As we continue to build a diverse and inclusive environment, we encourage anyone who is interested in this role to apply.

WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility

The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.

At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company’s long-term growth and success.

The U.S. base salary range for this full-time position is $80,000 - $105,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.

In addition to the base salary, the successful candidate will also receive benefits and a generous equity package.

These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate’s specific qualifications, expertise, and alignment with the role’s requirements.