IT Data Operations Specialist

Job Description

Job Description

We are seeking an IT Data Operations Specialist to execute controlled, high-precision data organization, digitization and systemization tasks within our Information Technology department. This role requires strict operational discipline, exceptional attention to detail, and a strong understanding of data security and information governance.

The successful candidate will be responsible for transforming legacy archives into structured, secure, and accessible digital systems while maintaining absolute confidentiality and data integrity.

Core Responsibilities

• Process, organize, and digitize legacy archives across multiple functional domains

• Convert existing records into structured, searchable digital assets within approved IT systems

• Apply and enforce standardized naming conventions, indexing structures, and version-control protocols

• Verify data accuracy, completeness, and traceability at every stage of execution

• Maintain strict confidentiality, access controls, and security procedures

• Document workflows, system changes, and operational processes with precision

• Identify risks, inconsistencies, or inefficiencies in data organization and escalate appropriately

• Coordinate with IT leadership to ensure alignment with internal systems and governance standards

Required Capabilities

• Experience in IT operations, database management, or document management systems

• Exceptional organizational discipline and sustained attention to detail

• Strong understanding of data security, access controls, and information governance

• Proven ability to handle sensitive information with accuracy and discretion

• Self-directed, dependable, and able to execute tasks with urgency and consistency

• Comfortable working within structured environments and defined operational standards

• Proficiency with enterprise file systems, scanning workflows, and digital archiving tools

Preferred Experience

• Master's degree in Information Technology or a closely related discipline (e.g., Database Management, Network Management, Digital Information Systems or Cybersecurity).

• Exposure to regulated or compliance-driven data environments

• Experience managing historical or archival datasets

• Familiarity with backup, recovery, and data-retention policies

Operating Expectations

• High standards for accuracy, consistency, and accountability

• Methodical execution with minimal supervision

• Direct collaboration with IT and operational leadership

To Apply:
Please submit your resume and a brief summary of relevant experience in IT operations, data management, or digital archiving.