Assistant Manager Property Management

Job Description

Job Description

Property Manager - Office Manager

Fitchburg, Massachusetts • Full-time

Belaire Property Management
1 Lunenburg St, Fitchburg, MA 01420, USA

BELAIRE IS HIRING TEAM LEADERS!!

Are you looking for an environment to thrive in and grow?

Do you embrace challenge and look for innovative ways to solve problems?

Do you receive gratification and satisfaction from a job well done?

Do you encourage those around you and your team to be the best of class?

WE HAVE BEEN WAITING FOR YOU!!

TEAM LEADER POSITION:

Fortune 500 Benefits Package Available Including:

• Competitive Salary

• 401(k) Retirement Plans

• Cumulative Paid Vacation & Holiday Pay

We have an immediate opening for a Team Leader who is comfortable creating out-of-the box solutions for the day-to-day challenges of managing a Professional Property Management Team. Location offers a hybrid work environment and flexible schedule so long as job results are hitting the mark. Freedom to

work autonomous and create your own priorities in alignment with our core goals.

Looking for a Team Leader who can focus on growing our business and adding new accounts with our assistance and direction. We have Marketing Systems in place but are always looking for innovative ways to improve everything we do. Nothing is set in stone. We always want to be better today than yesterday.

We are looking for Rock stars to work with other Rock stars.

Does this sound like the career challenge you’ve been searching for?

Please include in your email:

• Cover letter “Why Belaire is right for you”

• Current Resume

• Competitive Salary and Benefit requirements

TECHNOLOGY REQUIREMENTS:
• AppFolio
• MicroSoft Suite
• Google Drive
• Quickbooks
• Macintosh Computers
• Printers and Scanners

DUTIES AND RESPONSIBILITIES:

Accounting:

• Scan receipts and save invoices to closeout monthly folders

• Work with AP and follow up to make sure they are paid

• Pay invoices with CC or via Belaire check

• Check mail (PO 444), scan in and email to managers,

• Travel to PO, bank, showings, new properties

• Input rent checks into AppFolio and follow up with AR

• Meet tenants at office to pay in person, print out receipt of payment for them

• Answer tenant questions about ledgers

Bookkeeping Records:

• Change in Management (CIM) forms

• 14-Day Notices with Attestation Forms

• Rental increase letters, also sending to housing for all applicable tenants

• New tenant forms, move out forms, input change of address upon move out

• Marketing mailings

• Scan in received letters into AppFolio and Landlord/Tenant Portals

Leasing Apartments:

• Meet people at office to fill out application if they have trouble online

• Meet new tenants at office when issues signing lease
(print, sign, explain, scan in and update AppFolio)

• Assist on showings/scheduling/updating for move outs/move ins and new rentals

• Update marketing pics of new or recently updated rentals

• Update move in condition pictures for Security Deposit records

RAFT/Housing:

• Keep records up to date for all Landlords (i. e. W9, Deeds, Agency of record)

• Maintain Client records for appointment of agent form

• Working with tenants/RAFT to make sure process moves quickly/accurately

Maintenance:

• Tracking timesheet labor descriptions for clarity to owners

• Coordinate scheduling repairs with vendors/tenants/maintenance team

• Writing and posting (email/text) 24-hour notice letters

• Sending notices (email/text) for trash, parking, tenant issues, complaints

Monthly Closeout:

• Scan and input receipts

• Input timesheets, double checking to make sure to record all authorized OT

• Help track down missing invoices sent to Hyun-Ju so they can be put in AppFolio

• Enter Landscaping/Snowplow charges

• Charges to tenants if needed

• Creating invoices for cleaning charges

• Recording Belaire Inventory charges (MNT team using Belaire in stock items)

Human Resources:

• Help set new employees up in Paychex flex

• Help them fill out paperwork if questions

• Make sure their timesheet is filled out correctly

• Help with training (Computer, AppFolio, timesheets, receipt info)

• Update chiclets on timesheets

• Create new timesheets at end of year for next year

Rentometer.com:

• Run rental reports for our target markets after the 15th of the month

• Updating google sheet for market trends

Administration:

• Daily briefing team meetings (phone, zoom, in person)

• Monitor email communications

• Monitor text messages from team group chats

• Key Logout Sheet monitoring

• Updating client sheet as needed

• Summary process meetings at court- when needed

• Move out process tracking

• Final move out process in AppFolio

• Add charges to tenant in AppFolio for move out costs prior to SD being returned