EXECUTIVE ASSISTANT
- Provide daily administrative assistance including: calendar management, arranging conference calls, correspondence, presentation materials, expense reports, and managing business travel arrangements.
- Assemble and analyze information; prepare reports, manuals, agendas, and memorandum as guided by general company practice.
- Coordinate details of departmental meetings, including off-site conferences and community events.
- Screen / redirect calls, take messages, handle mail, coordinate activities across departments and follow up to ensure that requests are carried out.
- Receive visitors and assist them with various tasks.
- Become a key information resource for employees by routinely answering questions and requests as related to corporate and HR programs and functions.
- Participate in high priority cross-functional HR projects as assigned.
- Research, analyze, and provide feedback on issues, policies and procedures.
- May assist in developing, implementing and monitoring internal operating systems and procedures.
- Interface with Board Members, members of senior management, employees, and outside vendors.
- Bachelor’s Degree with 8 years of relevant experience.
- Previous experience in Biotech or Pharma.
- Must have prior management experience, preferably experience supporting CFO.
- High level of expertise in the Microsoft office suite, with particular fluency in Outlook, Excel, PowerPoint, Outlook calendar, and SharePoint.
- Strong interpersonal skills.
- Highly organized and detail oriented.
- Demonstrated ability to manage multiple, simultaneous, complex tasks and to meet deadlines.
- Possess a high degree of poise, judgment, discretion, empathy and professionalism.
- Experienced and comfortable interacting at all levels including Board members and senior management.
- Strong written and verbal communication skills.
- Must be able to work with minimal direction and be able to exercise judgment, creativity, and analytical thinking.
- $120k
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