Payroll analyst

General Summary

Provides analytical support for the payroll team, particularly as it relates to the payroll and time and attendance modules and handles high volume, complex transactions. Works with all aspects of payroll including compensation, deductions, general ledger, taxes, auditing, compliance and implementation of system updates/upgrades. Strives to make continuous improvements to the overall processes.

Essential Duties & Responsibilities

The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.

• Extracts, validates, and imports batches from time-keeping system, currently Kronos, and loads file into payroll system, currently MUNIS
• Reviews and processes payroll deductions, such as direct deposits and 403Bs
• Researches and identifies innovative solutions to solve payroll issues in an increasingly more complex technical environment
• Assists in running and validating payroll process
• Audits payroll and personnel records to determine compliance with Massachusetts and federal laws, city policies, and employment agreements
• Uses relevant information and individual judgment to assess risk and determine whether events or processes comply with laws, regulations, or standards
• Develops and recommends written policies, procedures, and standards of conduct
• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person
• Uses computer and computer systems (including hardware and software) to develop systems, compile data, or process information
• Conducts pre-implementation audits to determine if proposed systems and programs changes will work as planned
• Provides guidance and expert advice to management or other groups on technical, systems or process-related topics
• Maintains confidentiality and integrity of personal information
• Keeps up-to-date technically and apply new knowledge to your job
• Performs other duties as assigned by the Chief Financial Officer or his/her designee
• Performs related duties of a similar nature and level as assigned
  
  

Minimum Job Qualifications

Education and Experience

Bachelor's degree in Accounting, Business Administration or related field. Minimum 1-3 years’ experience, including experience with payroll.

Appropriate education substitutions can be made.

KNOWLEDGE, SKILLS, And ABILITIES

• Ability to gather and analyze/synthesize data, confirming its accuracy and adequacy as an integral part of the collective analysis/synthesis process
• Ability to comprehend and make inferences from written material
• Ability to determine compliance with contract requirements
• Ability to produce clear and concise reports with thorough backup
• Ability to specify methods to resolve payroll issues problems both orally and in writing
• Ability to filter through significant detail and provide business deliverables
• Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
• Ability to work independently; be self-motivated and goal-oriented
• Ability to deploy strong organization skills in order to meet deadlines, perform detail-oriented tasks and balance a variety of responsibilities
• Knowledge and skills working with Microsoft Office Suite, including Excel, Access, Word, PowerPoint, and Outlook
• Knowledge of document controls and databases, with specific emphasis on Payroll and Time and Attendance systems
• Knowledge of Accounting Principles and General Ledger account classifications
  
  

Core Knowledge, Skills, And Abilities

• Skill in utilizing interpersonal skills to relate and interact with a diverse population
• Skill in detail oriented planning and able to set priorities, objectives and meet deadlines
• Ability to provide positive and effective customer service
• Ability to adapt to and accommodate new methods and procedures
• Ability to work independently or as a member of a team
• Ability to apply listening skills, work under pressure, address conflict and solve problems
• Ability to read, analyze and interpret standard, policies, procedures and regulations
• Ability to effectively present information using attention to detail and accuracy
• Ability to exercise good judgment
• Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
• Ability to communicate effectively orally and in writing
  
  

Physical Requirements

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects.

WORKING ENVIRONMENT

This position requires employee to be in an office or similar indoor environment.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Springfield Public School District (MA) is an Equal Opportunity Employer.

"If you BELIEVE, we have a place for YOU on our team! Come work for us!"

About Our District

Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.

Join a team that Empowers Educators

In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in “Grow our Own” and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.

If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at

[email protected].

The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.

NONDISCRIMINATION EMPLOYMENT STATEMENT

The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Inquiries about Title IX may be referred to the Springfield Public Schools’ Title IX Coordinator, [email protected], the U.S. Department of Education’s Office for Civil Rights at or both.

The Springfield Public Schools Title IX Coordinator is Katie O’Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, [email protected].

Springfield Public School’s sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website,

To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to [email protected]