Academic Admin Coordinator - Up to $30/hr

Academic Admin Coordinator - Up to $30/hr

The Academic Admin Coordinator will serve as the welcoming face of an academic program office, providing first point-of-contact support for students, faculty, staff, and visitors. This individual will handle front desk responsibilities, support daily office operations, and assist with events and projects that enhance the program’s success.

Why You’ll Love Working Here

• Competitive pay: up to $30/hr
• Opportunity to support world-class faculty in a professional academic setting
• Be part of a world-class academic community with global reach and influence
• Contribute to an environment where innovation, research, and collaboration shape the future
• Thrive in a vibrant location surrounded by creativity, entrepreneurship, and cutting-edge ideas

What You’ll Do:

• Support faculty with course preparation, coordination, and presentation materials
• Manage calendars, meetings, appointments, and travel arrangements
• Take meeting notes and distribute minutes to the team
• Process travel reports, reimbursements, purchases, and expense audits
• Coordinate events and update faculty profile websites
• Oversee office operations, including kitchenette, copy room, storage, and room reservations

What We’re Looking For:

Must-Haves

• Bachelor’s degree
• 3+ years of experience in an office or administrative setting
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication, organization, and time management skills

Nice-to-Haves

• Experience in higher education
• Familiarity with SAP or Concur systems

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.