Business Manager (Small Residential Construction Firm)

OVERVIEW

The Business Manager plays a central role in supporting the financial health and day-to-day operational rhythm of Wells and Company Builders (“WCB”). This position is responsible for managing core financial activities, ensuring accuracy in reporting, and proactively identifying opportunities to strengthen profitability and efficiency.

This role works closely with the President as a trusted, collaborative partner, providing clear, thoughtful financial insight to help guide decision-making across the business. The position bridges accounting, project operations, and leadership, translating financial data into practical, actionable information.

This is a hands-on, non-supervisory role. The right person enjoys being directly involved in the details, takes ownership of their work, and is comfortable operating in a fast-paced, small team environment where collaboration and initiative are key.

KEY RESPONSIBILITIES

Financial Management & Reporting

- Serve as a key member of the Leadership Team

- Maintain accurate and up-to-date financial records across all accounts

- Prepare and present regular financial reports monthly, including:

• Estimate vs. actual performance (EVAs)
• Project profitability tracking
• P&L (budget vs. actual)
• Cash flow and revenue projections

- Thoughtfully review financial data to identify trends, discrepancies, and opportunities, and communicate insights to the President

- Support the annual budgeting process, including overhead and burdened labor cost analysis

- Prepare documentation for the external accountant and assist with year-end close

Job Costing & Project Financial Support

- Track job costs in real time and flag potential budget risks early

- Support project kickoff by coordinating deposits to subcontractors and suppliers

- Reconcile project allowances and costs at key milestones and during job closeout

- Work closely with the Production Manager to ensure alignment between job cost tracking and field execution

Accounts Payable & Receivable

- Prepare and issue client invoices in accordance with contracts and progress billing

- Review subcontractor and vendor invoices for accuracy against contracts and approved contract modifications

- Code and enter vendor bills; prepare bi-monthly payment runs

- Track incoming payments and accurately record deposits

- Monitor aging receivables and coordinate collection strategies as needed

Payroll & Compliance

- Review employee timesheets and prepare payroll

- File quarterly payroll tax documentation (as applicable)

- Issue annual 1099s

-Maintain up-to-date subcontractor compliance documentation, including:

• Certificates of insurance
• Independent contractor documentation
• Lien waivers and releases (as applicable)

Human Resources Support

- Serve as point of contact for employee administrative and benefits-related questions

- Maintain complete and organized personnel records

- Support hiring efforts, including job postings, candidate coordination, and interview scheduling

- Assist with onboarding, including paperwork, systems setup, and employee tools

Insurance, Audit & Compliance

- Prepare documentation for annual workers’ compensation and liability insurance audits

- Send and track subcontractor agreements, COI, and W9

- Maintain organized and audit-ready financial and operational records

Systems & Operational Support

- Maintain organized financial and operational documentation for easy retrieval

- Review CRM for pipeline visibility and revenue forecasting

- Serve as a key user across financial and operational systems, ensuring consistency and data integrity

- Audit our current systems, recommend upgrades to the President when needed, and manage the switch to new systems to ensure no data is lost and the team is fully trained.

QUALIFICATIONS

- 5+ years of experience in bookkeeping, accounting, or financial operations (construction experience strongly preferred)

- Strong understanding of job costing and project-based accounting

- Proficiency with QuickBooks Desktop, Excel, and other construction-related systems

- Highly organized with strong attention to detail

- Clear communicator, able to translate financial information into practical insights

- Self-directed and comfortable managing multiple priorities within a small, collaborative team

- Hands-on experience with accounting system transitions and integrations, including evaluating tools, supporting implementation, and aligning systems with day-to-day operational needs

What Success Looks Like

- Financials are accurate, timely, and consistently reliable

- Projects are tracked proactively with minimal supervision

- Cash flow is well-managed and visible

- The President has clear, actionable insight into profitability and risk

- Systems and processes support the team without creating friction

We are accepting applications for FT, hourly, W-2 candidates only. We are reviewing candidates on a rolling basis. Please send your introduction and a resume to [email protected].

Benefits for this role include:

• Annual compensation range of $75,000 - $85,000
• Eighty (80) annual PTO hours
• Employer-paid health and dental insurance coverage (employee only)
• 3% annual 401k match; and
• Six (6) paid holidays

Wells and Company Builders provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Application Question(s):

• This role is an in-person role with no future hybrid opportunity. Are you seeking an in-house role?
• Do you have small business experience? If so, how many years and in what capacity?
• Do you have direct construction industry or construction adjacent experience? If so, how many years and in what capacity?

Ability to Commute:

• Wenham, MA 01984 (Required)

Work Location: In person