Legal Executive Assistant

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Administrative Assistant
Location : Boston, MA - Hybrid

Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
• Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

Responsibilities:

• Serve as a trusted partner to attorneys by managing day-to-day operations and ensuring efficient practice execution
• Coordinate and maintain complex attorney Outlook calendars and travel logistics
• Manage billing processes, including prebill preparation, budget monitoring, and liaison with billing and collections
• Prepare agendas, presentations, correspondence, and confidential documentation
• Oversee meeting coordination, including logistics, material preparation, and follow-up
• Interact directly with clients and external contacts on behalf of attorneys
• Collaborate with the Legal Support Services team to delegate, monitor, and complete administrative and legal support tasks
• Maintain and organize electronic and physical filing systems in compliance with firm policies

Requirements:

• A minimum of 5 years of professional executive administrative experience, ideally supporting partners or executives in a legal or corporate environment
• Open to individuals with professional services experience but must also have billing experience.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint, Aderant and Intapp
• Excellent communication and interpersonal skills, with the ability to interact with lawyers, clients, and business professionals
• Exceptional organizational and time management skills to handle multiple priorities effectively
• A strong work ethic, flexibility, and a positive, dependable attitude
• Proven ability to maintain confidentiality and exercise professional judgment

Education:

• Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

Benefits:

• Medical, Dental and Vision Insurance
• Health savings account (HSA)
• Flexible spending account (FSA)
• Commuter spending account
• Basic life and accidental death & dismemberment insurance (AD&D)
• Short Term and Long Term Disability coverage
• Guide+Thrive (EAP)
• Critical illness insurance
• 401(k) and Profit sharing plan
• PTO and Holiday
• Plus much more!