Mailroom Coordinator

Hiring: Mailroom Coordinator Location: Worcester, MA Type: Contract-to-Hire

Experience: 2+ years in logistics or office services preferred

About the Role We are seeking a reliable and organized Mailroom Coordinator to oversee the daily distribution and logistics of our corporate campus. In this role, you will be the central hub for all incoming and outgoing materials, ensuring that everything from standard mail to time-sensitive lab perishables reaches its destination safely and on time. This is a high-visibility position that requires a "customer-first" mindset and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience: Previous experience in a mailroom, warehouse, or distribution center environment is highly preferred.

• Technical Literacy: Proficiency with shipping software (e.g., SAP), digital imaging equipment, and Microsoft Office Suite.

• Attention to Detail: solid focus on documentation accuracy and the ability to follow strict Standard Operating Procedures (SOPs).

• Physical Requirements: Ability to stand for extended periods and operate material handling equipment, such as an electric pallet jack.

• Professionalism: Excellent communication skills and the ability to coordinate with internal teams to support product launches and daily operations.

• Licensing: Valid Driver’s License required for travel between campus locations.

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salary: $18 - $19 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Key Responsibilities

• Distribution Management: Supervise the receipt, sorting, and delivery of mail, raw materials, and third-party vendor packages across multiple site locations.

• Specialized Logistics: Manage time-sensitive deliveries of perishable items to laboratories, adhering to all safety and quality protocols.

• Vendor Coordination: Act as the primary point of contact for external couriers and vendors to ensure seamless service and accurate processing of materials.

• Documentation & Compliance: Maintain meticulous records of all incoming/outgoing assets and shipments to support operational efficiency and regulatory requirements.

• Shipping & Receiving: Assist with packing, labeling, and documenting domestic and international shipments, utilizing tracking software to ensure accuracy.

• Equipment Oversight: Ensure all mailroom and document processing equipment (copiers, printers, and franking machines) is functional and supply-ready.

Skills

• Mail Distribution (1 year of experience is required)

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.