Executive Assistant

Position Overview

This role will provide proactive, high-level support to senior executives at our fast-paced SaaS, private-equity owned company. This role is critical in enabling executive productivity, managing operational logistics, and ensuring seamless communication across teams.

This position partners closely with leaders, external partners, and stakeholders across the business to ensure our executive team is enabled to focus on strategic priorities while managing the details behind the scenes.

Please note that this position is primarily remote with minimal requirements for in-office responsibilities. Individuals should be based in the Greater Boston area/southern New Hampshire.

Job Responsibilities

Executive Support

• Provide day-to-day administrative support to one or more C-level leaders, including high volume complex calendar management across multiple time zones

• Coordinate significant and dynamic US and national international travel logistics, including booking, agendas, briefings and expense submission / reconciliation

• Prepare and consolidate materials for internal and external meetings, including decks, reports, and talking points

• Serve as a trusted liaison, ensuring clear, timely, and professional communication on behalf of executives

• Manage sensitive information with discretion and maintain a high degree of confidentiality at all times

Administrative Operations

• Act as a central point of contact for assigned executives, ensuring consistent, accurate and proactive communication and fast responses

• Utilize systems and tools, including AI, to maximize efficiency and productivity of self, the team, and executives

• Provide support for internal and external meetings, including logistics, agendas and follow-ups

• Support executive office purchasing requests, including POs and Virtual Credit Cards

• Handle incoming and outgoing correspondence such as opening and distributing mail and handling deliveries

• Liaise with office management and vendors to ensure operational excellence in a hybrid work environment

• Support key internal events and initiatives, including leadership offsites and local town halls

Cross-Functional Coordination

• Work closely with internal Executive Assistants and the Executive Office to ensure alignment and seamless support across leadership

• Partner with HR, IT, and Facilities for onboarding, office logistics, and team resource needs

• Serve as a point of contact exhibiting a customer service attitude and approach for internal stakeholders, customers, board members, and external partners

• Help foster a high-performance culture through organized workflows, proactive problem solving, and quick/thoughtful follow-ups

Organizational Alignment

• Reports to: Chief of Staff

• This position has no direct reports

Qualifications

• 3-5+ years of experience in an executive or senior administrative support role, preferably supporting C-suite executives

• Experience at a tech company, investment bank, private equity or private equity owned setting is a plus

• Proven ability to operate with a high level of discretion, professionalism, and judgment

• Exceptional organizational, project management, and time management skills in a fast paced, dynamic environment

• Ability to adapt quickly to changing priorities and manage multiple demands under pressure

• Strong written and verbal communication abilities

• Proficient in Microsoft Office Suite and tools such as Teams, Concur, and calendar/expense systems

• Strong interpersonal skills and a proactive, can-do attitude

• Be willing to dive in, seeing no task as too small for your attention and assistance!

What Does Sovos Offer You?

The tools to enhance your life - because we want you to enjoy your life outside of work and inside!

• Flexible Time-Off
• Comprehensive Health, Dental and Vision benefits
• 401(k) with employee sponsored match
• Bi-Weekly Meeting Free Days
• Mentoring Programs
• Globally recognized Training and Development programs
• Tuition Reimbursement, Time off to Volunteer, Charitable Giving Match, and more!

Sovos is an equal opportunity employer committed to providing an environment that celebrates diversity and where equal employment opportunities are available to all applicants and employees. We do not discriminate against race, color, religions, national origin, age, sex, marital status, physical or mental disability, veteran status, gender identity, sexual orientation, or any other characteristic provided by law. At Sovos, all employees are encouraged to bring their whole selves to work.

Company Background

Sovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos' cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.

More than 100,000 customers in 100+ countries -- including half the Fortune 500 -- trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. For more information visit and follow us on LinkedIn and Twitter.