Project Accounting Administrator

Employment Type:  Full-Time 

FSLA: Salary/Exempt 

Division: Finance 

Department: Project Accounting 

Reports to:  Project Accounting Manager/Director of Project Accounting 

Supervisory Duties: No 

As the Project Accounting Administrator, you will provide essential administrative and financial support to the Project Accounting Department. Reporting to the Project Accounting Manager and/or Director of Project Accounting, you will assist with a variety of accounting tasks to help ensure the accuracy and efficiency of project financial operations. 

This role is key to supporting daily accounting functions such as certified payroll, accounts payable processing, document management, and vendor communications. You will work closely with Project Accountants and other team members to help maintain compliance, streamline workflows, and keep financial documentation organized and audit-ready. 

Responsibilities / Essential Functions

• Collect, review, and submit certified payroll reports for multiple construction projects, ensuring accuracy and compliance with regulatory requirements.
• Maintain clear and professional communication with vendors and project teams to support timely resolution of accounting-related inquiries.
• Assist with weekly check runs, including invoice stamping, document scanning, and mailing of payments.
• Provide general support for the Accounts Payable process, including invoice entry and follow-up.
• Support Project Accountants with a variety of administrative and accounting-related tasks as needed.
• Organize and manage financial documents and records to ensure accessibility, accuracy, and audit readiness.

Key Skills

• Strong written and verbal communication skills.
• High level of initiative and strong problem-solving capabilities.
• Ability to manage multiple tasks and effectively prioritize responsibilities.
• Self-motivated and results-driven with a strong attention to detail.
• Collaborative team player with a focus on supporting shared goals.
• Comfortable working in a fast-paced, deadline-oriented environment.

Required Experience

• Bachelor’s degree in accounting or related field.
• 1+ years of experience in an accounting or administrative role.
• Proficiency with Microsoft Office.