Executive Administrative Sales Assistant

Job Description

Job Description

About VRC:

VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us.

About this role:

This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions.

This position is primarily on-site, in our Boston office.

What you will do:

Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action.

Specific functions include but are not limited to:

• Office Administration
  • Coordinate daily use of offices and desks as needed once in Boston office
  • Process and review incoming and outgoing correspondence, reports and communications
  • Maintain and communicate activity calendars and travel itineraries, as required
  • In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention
  • Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices
  • Assist members of the Boston office with monthly expense reporting
  • Assist in the hiring process
  • Coordinate orientation of new employees regarding general office procedures
  • Assist Corporate with processing of new employee entry documents and the employee exit process
  • Control inventory of office supplies and coordinate equipment maintenance
  • Organize periodic office outings
  • Perform general administrative duties as needed, which may include filing, photocopying, and mailing
• Business Development
  • Assist in scheduling calls and meetings
  • Prepare schedules, materials, and arrangements for sales meetings and internal meetings
  • Work with Business Development to conceptualize and organize client outings and engagements
    • Manage guest list and relevant post-event follow up
  • Help update and maintain CRM databases with customer and prospect information
  • Assist in preparation of client engagement letters, correspondence, reports and presentations
• Other tasks as needed to support office and business development needs

What you will need:

• Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Excellent knowledge of Microsoft Office
• Proficiency in English
• Exemplary planning, attention to detail, and time management skills
• Up-to-date experience with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage

What we offer you:

• Competitive bonus program
• Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options
• Generous time off/ Flexible work arrangements
• Reimbursement for admission fees and study material for professional designations
• Growth - VRC is growing, and so can your career
• For more information on our various benefit offerings visit our Careers page

Our Commitment to Diversity & Inclusion

VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person’s talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email [email protected]. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details