Accounts Payable and Finance Support Speciali

Job Description

Job Description

Position Summary

The Accounts Payable Clerk is responsible for the timely and accurate processing of vendor invoices, expense reports, and payment transactions while maintaining the integrity of financial records. This position also supports process automation, reporting, and continuous improvement initiatives that enhance the efficiency and accuracy of Accounts Payable and related finance functions. The role collaborates closely with internal departments and external vendors to ensure compliance with company policies and accounting standards.

Essential Duties and Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely within SAP.
• Match invoices to purchase orders and receiving documentation.
• Process goods receipts and invoice postings using SAP transactions (including MIRO and FB60).
• Review, reconcile, and process company credit card expense reports.
• Verify appropriate account coding and supporting documentation.
• Prepare and maintain electronic payment and check documentation.
• Investigate and resolve invoice discrepancies, receiving issues, pricing variances, and vendor inquiries.
• Maintain vendor master records, including setup, updates, and required documentation.
• Assist with annual 1099 preparation and reporting.
• Maintain vendor insurance documentation as required.

Accounting Support

• Assist with fixed asset accounting and record maintenance.
• Support Sales and Use Tax administration.
• Assist with inventory-related accounting activities.
• Support internal and external audit requests by gathering documentation and preparing reports.
• Process employee travel and expense statements.
• Assist with month-end closing activities as assigned.

Reporting and Process Improvement

• Prepare recurring Accounts Payable and financial reports using Excel and SAP.
• Support development and maintenance of dashboards, KPIs, and operational metrics.
• Assist in identifying opportunities to automate manual processes and improve workflow efficiency.
• Participate in finance system enhancements, testing, and implementation activities.
• Create and maintain standard operating procedures and process documentation.
• Recommend improvements that strengthen internal controls, efficiency, and data accuracy.

Cross-Functional Support

• Provide backup support for customer service and other finance functions as needed.
• Collaborate with Purchasing, Receiving, Operations, and Customer Service to resolve transactional issues.
• Participate in cross-training initiatives to support business continuity.

Qualifications – Education and Experience

Required

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent combination of education and experience may be considered.
• Intermediate to advanced Microsoft Excel skills.

Preferred

• Experience working within an ERP system.
• Minimum of 2 years of Accounts Payable or accounting support experience.
• SAP experience.
• Manufacturing environment experience.
• Experience with process improvement, reporting, or workflow automation.
• Knowledge of Sales and Use Tax requirements.
• Experience supporting audits.

Knowledge, Skills, and Abilities

• Strong understanding of Accounts Payable processes and accounting principles.
• Proficiency in Microsoft Excel, including PivotTables, lookup functions, and data analysis.
• Ability to analyze financial data and prepare meaningful reports.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple assignments while meeting deadlines.
• Effective written and verbal communication skills.
• Strong customer service orientation when working with internal departments and vendors.
• Ability to identify process improvement opportunities and recommend practical solutions.
• Ability to maintain confidentiality and handle sensitive financial information.
• Demonstrated problem-solving and analytical skills.

Physical Demands and Work Environment

• Primarily an office environment.
• Frequent use of computers, telephones, and other office equipment.
• Ability to remain seated for extended periods.
• Occasional lifting of office materials weighing up to 20 pounds.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Training Requirements

• Department-specific Accounts Payable and SAP training.
• Company policies and procedures.
• Safety, GMP, OSHA, and compliance training.
• Annual cybersecurity awareness training.
• Ongoing cross-training within the Finance Department.
• Training related to reporting tools, process improvement initiatives, and finance systems as applicable.

Additional Information

This position is a replacement role that has been expanded to include responsibilities supporting finance reporting, process automation, and continuous improvement initiatives while maintaining core Accounts Payable responsibilities.

This individual may be required to perform other duties as requested, directed, or assigned.

Disclaimer

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by supervisors. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an at-will employment relationship.

Henke Sass Wolf of America, Inc. is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, Massachusetts, or local law.

Compensation

• Compensation is based on education, experience, skills, internal equity, and business needs.

• Compensation Range: $26.00–$32.00 per hour.

• This pay range is provided in accordance with applicable Massachusetts pay transparency requirements.

Who We Are

At Henke Sass Wolf of America, we are committed to building a safe, respectful, and inclusive workplace. We believe in continuous improvement, open communication, and value-driven decision-making. Our culture is grounded in fairness, mutual respect, and a shared mission to produce high-quality medical technology that improves lives. Every team member contributes to our success by upholding the highest ethical standards and working collaboratively across functions.

Work Authorization

Applicants must be currently authorized to work in the United States on a full-time basis. Henke Sass Wolf of America does not sponsor employment visas.