Executive Assistant
Kforce has a client that is seeking an Executive Assistant in Boston, MA. Duties Include:
- Accurately schedule routine and urgent meetings, confirm details, include correct participants, and follow executive preferences
- Monitor daily and upcoming schedules, resolve conflicts, and maintain optimal flow with buffer times
- Manage recurring meetings
- Submit and track travel reimbursements promptly
- Navigate calendars for Chairs, ADs, and executives; manage requests and escalate issues as needed
- Arrange logistics for group meetings and interviews (rooms, IT, catering); Track updates, add relevant events (e.g., town halls) to calendars
- Complete assigned projects and anticipate executive needs
- Draft correspondence, maintain discretion, and represent the executive effectively
- Identify opportunities to streamline schedules and protect focus time
- Maintain scheduling protocols and track pending requests
- Build strong connections with EAs and stakeholders for smooth coordination
- Prepare agendas/materials and track action items
- Stay current on Outlook, Teams, Zoom, and scheduling tools
- Seek feedback and suggest workflow enhancements
- Bachelor's degree or equivalent experience
- 3-5 years in office administration with advanced Microsoft Office skills
- Strong communication, organization, and critical thinking abilities
- Ability to multitask, prioritize, and work independently
- Experience in a provider setting preferred
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