Fleet Parts and Maintenance Coordinator

Job Description

Job Description

First Shift position. Tuesday through Saturday Occasional nights, weekends and overtime is required.

The Fleet Coordinator role is an hourly position which requires a focus to attention to detail and accountability.

• Purchase fleet parts, tools and related supplies from contract and non-contract vendors.
• Review order requests and discuss any unusual specifications; obtain price quotes, review comparisons; place orders using purchase orders.
• Maintain contact with vendors; keep informed of new products; develop new sources of supply; evaluate vendor performance; assist in the preparation and evaluation of fleet parts contract.
• Receive, store and issue equipment, supplies and parts; charge proper department or vehicle for equipment, supplies and/or parts; issue tools and maintain their condition
• Verify incoming shipments for appropriate quantity and quality; receive, unpack and check quantity of items received against invoices and specification; inspect all items; stock shelves with supplies.
• Maintain adequate stock levels and records on all materials.
• Return damaged, warranty or incorrect parts to vendor; process claims with vendors for damaged materials; monitor invoices for accuracy; obtain credits where appropriate.
• Prepare and maintain statistical reports and a variety of records including reference resource catalogs, vendor and purchase lists, contract information, and other records and files related to the parts service area.
• Prepare service orders; obtain all pertinent information; refer to parts manual to determine correct parts and numbers; produce computer generated work orders, as required.
• Perform a variety of general clerical, accounting, and related work; operate computer terminal and peripheral equipment as well as standard office machines and related equipment in the performance of assigned duties.
• Assist in maintaining accurate repair and operating costs on all vehicles and equipment; assists in preparing reports on consumption of stock and related matters.
• Ensure information in the fleet database is current and complete when work orders are being inputted, report incomplete entries to the Fleet Manager.
• Maintain records of work performed, parts used, and time worked; manage records and maintain files related to vehicle and maintenance records, and discrepancies forwarded to the Fleet Manager.

Required Skills:

Proficient in Microsoft Office

High School Diploma/GED