Administrative Assistant

Administrative Assistant
Location: Boston, MA 02108
Duration: 10-Months + Contract
Schedule: Monday-Friday | 9:00 AM-5:00 PM EST

Position Summary

We are seeking a highly organized and professional Administrative Assistant to provide executive-level support to the Chief Data Officer (CDO) and the Assistant Secretary for Strategy and Planning . The ideal candidate will have experience supporting senior leadership, managing complex calendars, coordinating meetings, and handling confidential information in a fast-paced professional environment.

This role requires exceptional organizational, communication, and multitasking skills, along with proficiency in Microsoft Office applications and executive administrative support.

Key Responsibilities

• Provide administrative support to executive leadership, including the Chief Data Officer and Assistant Secretary.
• Manage executive calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Organize conference room bookings and meeting logistics.
• Prepare agendas, presentations, reports, and meeting materials.
• Draft, edit, format, and proofread executive correspondence and documents.
• Coordinate communications with internal departments and external stakeholders.
• Maintain accurate records and manage confidential information with discretion.
• Support daily office operations and administrative activities.
• Provide front desk coverage when necessary.
• Assist with special projects and other administrative tasks as assigned.

Required Qualifications

• Minimum 2 years of experience supporting C-suite or executive-level leadership .
• Strong experience with executive calendar management and scheduling.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Professional demeanor with exceptional interpersonal skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively within a team environment.

Required Technical Skills

• Microsoft Office 365
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft SharePoint
• Executive Calendar Management
• Meeting Coordination
• Document Preparation and Formatting

Preferred Qualifications

• Experience supporting executives within government agencies or large organizations.
• Strong customer service and stakeholder management skills.
• Ability to adapt quickly to changing priorities.
• Excellent problem-solving and decision-making capabilities.
• Experience handling sensitive and confidential executive information.

Required Experience

✔ 2+ years supporting C-suite executives or senior leadership
✔ Executive calendar and scheduling management
✔ Microsoft Office 365 Suite
✔ SharePoint experience
✔ Executive correspondence and communication
✔ Administrative coordination and office support

Apply today if you are a detail-oriented administrative professional with experience supporting executive leadership and managing high-level administrative operations.