Controller- Part Time

The MISSION
The MISSION for this role is to take responsibility for the financials of a growing agency and perform necessary financial duties of the business while building capacity, processes and systems for growth. To serve as a financial advisor to the President, Leadership and Ownership for Ember, LLC (the event agency) and the startup event venue Ember Escapes, LLC

The SEAT
Financial Management & Reporting:

• Prepare monthly, quarterly, and annual financial statements
• Maintain general ledger accuracy and integrity
• Perform all bank, credit card, and loan reconciliations
• Oversee and manage the financial close process

Cash Flow & Financial Planning

• Develop and maintain cash flow forecasts
• Monitor liquidity and overall financial health
• Provide recommendations to ownership on financial decisions

Accounts Payable & Receivable Oversight

• Oversee AP/AR processes with partnership of external Bookeeping (PEAK)
• Establish controls and approval workflows
• Drive collections strategy and monitor AR exposure

Payroll Oversight

• Review and validate payroll with PEAK (external bookeeeping)
• Ensure proper job costing allocation and compliance
• Maintain payroll accuracy and reporting

Compliance & Financial Controls

• Ensure compliance with all tax, regulatory, and reporting requirements
• Oversee prevailing wage financial compliance
• Maintain internal controls to reduce risk and errors

Internal partner to project team members

• Nimble in support to project producers through project process including reconcilliation
• Build and lead training of team to improve risk management and financial precision
• Evaluate and optimize systems to improve efficiency

External Relationships

• Manage relationships with CPA, Bookeeping firm, banks, and payroll firm
• Provide financial documentation for audits and financing

Ember Compensation:

• 25 hours/week with room to grow
• Remote position - 1x month in Newburyport, MA office / 3 company in person events per year
• Salary Range listed depends on experience and proven ability in performance in roles.
• $45,000 + Company Performance Bonus Pool
• Must have Quick Books Online and Accounting experience

Benefits:

• Annual Salary
• 1 week PTO, increasing after 2 years
• 401k
• Health and Dental
• Life Insurance
• Company profit share based on performance
• Remote Work
• Travel Stipend
• Professional Development Stipend

For 18 years, Ember has delivered creativity that makes what seems impossible, possible through transformative events. We partner with clients to push boundaries, spot trends, and produce event experiences that stand apart in a world of AI and in-house creative teams.

At Ember, we believe the best ideas spark when passionate people come together.

We’re not just producing events, we’re designing experiences that move people and brands. To do that, we need curious minds, bold thinkers, and makers who thrive in fast-moving, collaborative environments.

If you’re looking for more than a job, or if you want a place where your creativity is valued, your ideas are heard, and your growth is supported—you’ll fit right in here.