Administrative support specialist senior

Torch Technologies

Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL with over 1200 employee-owners. Our team provides superior research, development, and engineering services to the Federal Government and Department of Defense. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country. Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM) at Hanscom AFB, MA. Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM’s main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

As a Senior Administrative Support Specialist your duties will include the following, but are not limited to:

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate

• Monitors progress toward accomplishment of various taskings and initiatives.

• Provides support by supplying the information and background for the preparation of program events

• Drafts documents for the approval and signature of leadership

• Disseminates program policy and specific initiative guidance for members of the organization

• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include , but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates

• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy

• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers

• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment , the corresponding instructions on equipment set up, and meeting execution

• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates

• Maintain appointment calendars and conference room schedules

• Answer telephones, forward messages, and provide responses to routine queries

• Assist with coordination, consolidation, analysis, distribution and monitoring of action items , suspense’s and responses

• Provide inputs and recommendations regarding administrative and office management processes and procedures

• Assist with preparation of and updates to program office file management documents

• Prepare agendas, reports and briefings for staff meetings

• Assist Government with management of organization’s workflow

• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System

• Answer telephones, forward messages to appropriate Acquisition program team members , as required , and provide Government initiated /approved responses to routine queries.

Job Requirements

• U.S. Citizenship

• Bachelor's Degree and 10 years of directly related experience with 5 years of experience in a DoD setting.

• Must have maintain a Top-Secret level security clearance.
  
  

Schedule : M-F; 8AM to 5PM

Work Location: Hanscom AFB, MA

Travel : 0-10%

Relocation Assistance Available : No

Position Contingent Upon Award of Contract: No

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Benefits:

Torch Technologies is proud to offer a stable and professional work environment, a competitive salary, and an excellent, comprehensive benefit package including: ESOP participation, 401(k) match and safe-harbor contribution, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, Health Saving Accounts and Health Reimbursement Accounts, EAP, education assistance, paid time off, and holidays.

Applying to Torch Technologies:

Only those candidates invited for an interview will be contacted. Employment at Torch Technologies is contingent upon the successful completion of a comprehensive background check.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. Torch Technologies, Inc. participates in E-Verify.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Careers Link as a result of your disability. You can request reasonable accommodations by sending an email to [email protected]. Thank you for your interest in Torch Technologies.