Executive Assistant
Job Description
Job Description
We are looking for an experienced Executive Assistant to support leadership teams within a dynamic financial services environment. This contract position is based in Boston, Massachusetts, and requires exceptional organizational and communication skills to manage schedules, correspondence, and meetings effectively. The ideal candidate will demonstrate proficiency in administrative tools and technologies while maintaining a high level of professionalism.
Responsibilities:• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
• Organize and oversee conference calls, ensuring smooth communication among participants.
• Maintain and update calendars with precision, prioritizing tasks and appointments.
• Utilize tools such as Cisco Webex Meetings and Concur to streamline workflows and manage expenses.
• Collaborate with teams to ensure efficient use of CRM systems for tracking and reporting.
• Process timekeeping and payroll tasks using Kronos and other relevant systems.
• Handle confidential information with discretion and professionalism.
• Prepare detailed reports and presentations to support executive decision-making.
• Coordinate travel arrangements, including booking accommodations and managing itineraries.
• Serve as the primary point of contact for internal and external stakeholders.• Proven experience as an Executive Assistant, preferably in the financial services sector.
• Proficiency in tools such as Cisco Webex Meetings, Concur, and CRM systems.
• Familiarity with timekeeping software, including Kronos and About Time.
• Strong organizational skills and attention to detail in managing schedules and correspondence.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with confidentiality and professionalism.
• Experience in calendar management and coordinating travel arrangements.
• Capability to multitask and prioritize tasks effectively in a fast-paced environment.
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