Operations Manager - Bookkeeping Experience Required

Job Description

Job Description

Benefits:

• Competitive salary
• Flexible schedule
• Free food & snacks
• Opportunity for advancement
• Wellness resources

Boutique Professional Services Firm | Boston, MA

Hybrid: 3 days/week in office | Part-time | Contract with potential for full-time

A boutique professional services firm in Boston is seeking a part-time, hands-on Operations Manager with bookkeeping experience. This is a highly tactical role suited for someone who enjoys staying close to the numbers while keeping operations running smoothly.

Primary Responsibilities

Operations

• Manage vendor relationships, contracts, and office services.
• Interact with external service providers (e.g., IT support, HR/payroll, insurance, facilities).
• Support onboarding and HR administrative tasks via third-party systems.
• Oversee insurance renewals, compliance documentation, and coordination with external advisors.
• Identify and implement process improvements to enhance efficiency across finance and operations.
• Provide operational support to leadership and staff to ensure a smooth day-to-day working environment.

Bookkeeping

• Manage daily accounting functions, including accounts payable, accounts receivable, reconciliations, and general ledger.
• Handle client invoicing, billing, and collections to ensure accuracy and timeliness.
• Maintain accurate financial records using accounting software and spreadsheets.
• Coordinate with external accounting/tax advisor on reporting and filings.

General

• Serve as a flexible, hands-on support resource across finance and operations.
• Juggle multiple priorities with a high degree of confidentiality and accuracy.
• Perform additional ad-hoc operational, administrative, and project tasks as needed.
• Bring a positive, can-do attitude that helps maintain smooth operations.

Qualifications

• Associate’s degree or equivalent experience in business or related field.
• Strong interest in streamlining operations and introducing cost-efficiency practices while collaborating on budgets.
• Tech-savvy with a focus on implementing automation where beneficial.
• 3–5+ years of bookkeeping experience.
• 3–5+ years of experience in operations, administrative, or similar coordination roles (professional services environment preferred).
• Familiarity with accounting software and spreadsheets; experience with payroll/HR systems is a plus.
• Experience coordinating with external vendors and providers for HR, IT, finance, and facilities.
• Exceptional organizational skills and attention to detail.
• Strong communication skills and sound judgment.
• Calm and adaptable in a fast-paced environment.
• Must be able to work a hybrid schedule with 3 days per week in Boston.

Flexible work from home options available.