Administrative Assistant
Job Description
Job Description
We are looking for a highly organized and detail-oriented Administrative Assistant to join our property management team on a contract basis in Lawrence, Massachusetts. In this role, you will play a key part in supporting daily office operations and ensuring the smooth handling of administrative tasks. This position requires excellent communication skills and a proactive approach to managing responsibilities. Must be fluent in Spanish.
Responsibilities:
• Provide administrative support by managing schedules, organizing meetings, and handling correspondence.
• Answer and direct inbound calls professionally, ensuring prompt and courteous communication.
• Perform accurate data entry tasks to maintain updated and organized records.
• Manage reception duties, including greeting visitors and addressing inquiries.
• Assist in maintaining office supplies and handling inventory needs.
• Prepare and distribute memos, reports, and other necessary documents.
• Collaborate with team members to ensure timely completion of projects and assignments.
• Uphold a high level of confidentiality when handling sensitive information.
• Coordinate with external vendors or service providers as needed to support office operations.
• Support additional administrative tasks as required to enhance overall efficiency.
• Proven experience in administrative assistance or office support roles.• Strong proficiency in data entry and managing digital records.
• Excellent phone etiquette and communication skills for handling inbound calls.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Familiarity with office equipment and basic troubleshooting.
• Proficiency in Microsoft Office Suite or similar software.
• High attention to detail and accuracy in completing assignments.
• Ability to maintain professionalism and confidentiality at all times.
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