Accounts Payable Specialist
Job Description
Job Description
We are looking for an Accounts Payable Specialist to support daily financial operations for a client in Acton, Massachusetts. This Long-term Contract position is ideal for someone who can manage invoice processing with accuracy, maintain organized payment records, and help ensure vendors are paid on time. The role requires strong attention to detail, sound judgment in coding and approvals, and the ability to work efficiently in a high-volume accounts payable environment.
Responsibilities:• Review incoming invoices for accuracy, completeness, and proper approval before entering them into the payment workflow.
• Assign correct general ledger or account codes to invoices and expenses to support accurate financial reporting.
• Process accounts payable transactions in a timely manner while maintaining compliance with internal controls and documentation standards.
• Prepare and coordinate ACH payments and check runs according to established schedules and vendor terms.
• Reconcile payment records and vendor statements to identify discrepancies and resolve outstanding issues promptly.
• Communicate with internal teams and external vendors to answer payment questions and clarify invoice details when needed.
• Maintain organized accounts payable files and ensure supporting records are readily available for audit or review.• Proven experience handling full-cycle accounts payable activities in a detail-focused business environment.
• Working knowledge of invoice coding, account allocation, and payment processing procedures.
• Experience preparing electronic payments, including ACH transactions, and administering check runs.
• Strong accuracy and attention to detail when reviewing invoices, records, and supporting documentation.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a high-volume setting.
• Proficiency with standard accounting systems and Microsoft Office applications, particularly Excel.
• Strong communication skills for coordinating with vendors and internal stakeholders regarding payment matters.
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