Manager System Accounting Operations

POSITION SUMMARY :

As a member of the Controlling team, the Manager, Accounting Operations will be responsible for key accounting processes, month-end close, efficiency of operations and continuous improvement. This role manages a team of Staff and Senior Accountants responsible for day-to-day hospital accounting, system integration accuracy, and end to end financial reporting. This position addresses tight deadlines, a multitude of accounting activities as well as support for budget and forecast activities. The manager will represent accounting knowledge, resources and expertise in various projects and groups, within and outside of the Controlling team. This position is responsible for the maintenance and updating of established policies and procedures to maintain integrity of the general ledger and financial statements according to Generally Accepted Accounting Principles (GAAP).

Position: Manager System Accounting Operations

Department: Accounting

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Accounting

• Manage the month-end closing processes to ensure the accurate and timely preparation and issuance of the monthly financial statements. This includes knowledge of the close schedule and sub system processes, reviewing and approving of journal entries, cash ledger transactions, resolving and/or communicating any issues and overseeing various financial data interfaces into the GL system.

• Partner with the Financial Information System (FIS) and various corporate departments to establish accounting structures, procedures and financial reporting for new entities that are part of the consolidated financial statements.

• Ensure timely reconciliation of all balance sheet accounts. Review reconciliations prepared by staff and ensure timely resolution of outstanding items and variances.

• Ensure accuracy of accounting transactions and month-end results. Research and communicate variances to budget and historical trends.

• Work closely with FIS on any changes or upgrades to General Ledger, as well as necessary system maintenance.

• Continuously improve the month-end financial closing processes to ensure accurate and timely preparation and issuance of the monthly financial statements, as well as to reduce the number of days and manual tasks required to close.

• Utilize a risk-based approach to ensure the prioritization of high-risk accounts such as cash and Accounts Receivable.

• Responsible for effective communication and resolution of issues with other system legal entities. Maintain effective controls surrounding intercompany and interzone relationships, activities, and timely cash settlements.

• Ensure proper accounting treatment in compliance with current Generally Accepted Accounting Principles (GAAP).

• Inform Senior Director of Finance regarding areas of exposure within the General Accounting department, as well as other areas within Finance.

Management of Department within BMC System

• Build and maintain relationships with all System-wide departments. Represent Accounting in various settings.

• Actively engage in the planning for the year-end close and audit process with various administrative departments including AP, Treasury, Benefits, Payroll, Budget, Finance, FIS, etc.

• Review accounting functions for appropriateness, streamline processes and implement changes to increase ease of workflow.

• Work with the leaders of the accounting and financial reporting teams to standardize and ensure proper documentation of general accounting policies, procedures and controls.

• Ensure proper accounting treatment in compliance with current Generally Accepted Accounting Principles (GAAP).

• Keep current on all new Accounting Pronouncements and BMC System wide initiatives that affect the Accounting Department.

• Communicate with leadership in the controlling area regarding areas of exposure within the accounting area, as well as other fiscal services areas.

• Oversee special projects as assigned.

• Maintain general accounting staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

• Directly supervise a team of Accountants. Responsible for recruiting, hiring, performance management, discipline, professional development, and providing ongoing guidance and training of staff.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

REQUIRED EDUCATION AND EXPERIENCE:

• BA/BS in Accounting or related degree and 6-8 years of experience in an accounting environment, with 4+ years of supervisory experience.

• Extensive experience using ERP systems

PREFERRED EDUCATION AND EXPERIENCE:

• Master’s degree preferred.

• Non-profit experience preferred.

• Healthcare experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• None

CERTIFICATES, LICENSES, REGISTRATIONS PREFERRED:

• CPA preferred

KNOWLEDGE, SKILLS & ABILITIES (KSAs):

• Leadership ability to guide, direct, coach, develop, and mentor staff.

• Skills in determining needs, gathering, analyzing and presenting data to provide accurate and timely information for management’s use.

• Excellent communication (written and verbal) and interpersonal skills.

• Ability to maintain confidentiality.

• Must be customer service oriented with a focus on meeting the customer’s needs. Customers include internal staff and external donors, leaders and business customers.

• Achievement oriented – A desire to set challenging objectives for self and others; to find better or more efficient ways to accomplish both routine and special tasks.

• Must be a dedicated team player, with a strong focus on mentoring and coaching and a desire for personal and professional growth.

• Superior Excel knowledge

• Ability to function in a fast-paced environment.

• Ability to handle multiple priorities with superior organizational skills.

• Strong analytical skills and a solid working knowledge of US GAAP. Communication skills will also be critical in conjunction with the analytical skills, as ad-hoc analysis must be developed and refined based on specific management needs.

• Proven ability to successfully build relationships and focus on client service.

• Proven time-management abilities, multitasking with effective priority definition, and demonstrated flexibility with a focus on meeting deadlines.

• Demonstrated ability to own processes, to identify issues and opportunities for improvement, and implement such improvements.

Equal Opportunity Employer/Disabled/Veterans

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