Administrative Assistant

Administrative Assistant

Temporary administrative role in the insurance industry supporting institutional sales and relationship management. Leverage your skills in Microsoft Office, Salesforce, and calendar management in a dynamic, hybrid environment. Ideal for recent grads or early-career professionals eager to grow in a collaborative, fast-paced setting.

What is in it for you:

• Fixed Salary: Hourly rate of $22.28.

• 6-month contract.

• Full-time position: 37.50 hours per week.

• Weekday schedule from 9 am to 5 pm.

• Hybrid work: 3 office days, from Tuesday to Thursday.

• Join a passionate and inclusive team of professionals.

Responsibilities:

• Provide administrative support to a North American institutional sales and relationship management team.

• Assist sales managers with operational and client-related tasks.

• Manage calendars for senior team members, including scheduling meetings and appointments.

• Organize internal and external meetings including room booking, catering, and tech setup.

• Arrange domestic and international travel, and process related expense reports.

• Track departmental expenses and ensure accurate account coding.

• Maintain and update team policies, procedures, and filing systems.

• Record meeting minutes and follow up on action items.

• Support use of Salesforce CRM for logging activities and generating internal reports.

• Collaborate with marketing on digital campaigns and conference planning.

• Analyze distribution processes and generate pipeline and metric reports.

• Assist with day-to-day inquiries and manage tasks during manager absences.

• Handle confidential information with discretion.

• Participate in team meetings and support ad hoc projects as needed.

What you will need to succeed:

• 1–2 years of relevant experience in administration, finance, or marketing; internships will be considered.

• Proficiency in Microsoft Office Suite required.

• Experience with Salesforce CRM preferred.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Able to work independently and collaboratively in a fast-paced setting.

• Comfortable supporting multiple team members simultaneously.

• Flexible, adaptable, and able to prioritize competing tasks.

• Strong interpersonal skills and a positive, professional demeanor.

Opportunities for All

We are committed to fairly assessing all qualified candidates, regardless of race, color, religion, sex, national origin, age, or disability, while ensuring fair and equitable compensation for all. To participate in the recruitment process, if you require specific accommodations, please do not hesitate to inform us so that we can make the necessary arrangements. We particularly encourage applications from individuals over the age of 40, as well as from veterans and members of the National Guard or reserves, valuing their service and supporting their integration into civilian life.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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