Part-Time Athletics Administrative Assistant

Job Description

Job Description

Reports To: Director of Athletics

Dates: August 2026 - July 2027

Hours: Variable, for an average of 15 hours per week

Schedule: In-Person Cambridge with possibility of some Remote work

About Buckingham Browne & Nichols:

Located in Cambridge, Massachusetts, Buckingham Browne & Nichols is a day school that engages students in grades Pre-K through 12 in a rich and invigorating educational experience of the highest quality. The school excels at helping students discover their unique talents and passions and develop those strengths to the fullest. The curriculum is challenging, forward-thinking, innovative, and flexible, designed to help qualified students, from a range of backgrounds and with a wide spectrum of talents and interests, reach new levels of accomplishment. Co-curricular opportunities in athletics, the arts, community service, and other areas add important dimensions to students’ learning. Students learn on three age and developmentally-appropriate campuses. At every grade, BB&N takes full advantage of the range of opportunities its locations afford.

BB&N is committed to becoming an anti-racist institution. This commitment is integral to the mission and vision of the School. BB&N is an academically excellent, diverse, and inclusive community where students develop into lifelong learners who lead with kindness, curiosity, and integrity. We prepare students to be responsible and open-minded as they engage with the world around them. Our school is guided by the core values of:

• Inquiry, in which we promote curiosity and critical thinking to inspire a lifelong love of learning.

• Integrity, in which we strive to be honest, conscientious, and accountable in our actions, even when no one is watching.

• Belonging, in which we foster a culture of respect, well-being, and connection that values all individuals and empowers them to discover and be their authentic selves, and

• Kindness, in which we strengthen our communities by recognizing our common humanity and treating ourselves and others with respect and compassion.

The vibrancy and vitality we feel in the classrooms, hallways, stages, and playing fields of BB&N derive from the people who are here. At its root are the varied interests and experiences, the different backgrounds, cultures, religions, views, and perspectives that our students and faculty bring to their classes and families bring to myriad activities. Each of us adds to the richness of another’s experience. Working and playing together teaches us lifelong lessons about appreciating, knowing, understanding, and learning from each other.

Summary Description:

The Athletics Department at BB&N is seeking a part-time, non-benefits eligible, Administrative Assistant through July 2027 to provide high-level administrative and organizational support for the Director of Athletics. The Administrative Assistant will help ensure the smooth day-to-day operation of the Athletics Department. This position plays a key role in supporting administrative tasks related to the hiring of coaches, along with being a point of contact for coaches, student-athletes, families, and outside organizations, supporting scheduling, records management, and general office management, communications, and departmental support.

Key Tasks and Responsibilities:

Key functions for this position include, but are not limited to:

Coach Hiring Support

• Assist with administrative tasks related to the hiring of coaches, including scheduling interviews and responding to inquiries.

• Track and organize hiring paperwork and documentation for coaching candidates, ensuring completeness and accuracy.

• Support onboarding processes for newly hired coaches, including collection of required forms, certifications, and compliance documentation.

• Partner closely with the Director of Athletics throughout each stage of the coach hiring process to ensure timely and organized execution.

General Administrative Support

• Provide direct administrative support to the Director of Athletics, including correspondence, calendar management, and general office functions.

• Serve as a point of contact for coaches, staff, and families, responding to inquiries and directing them appropriately.

• Support communication efforts related to athletics, including updates to the athletics website and department correspondence.

• Assist with processing purchase orders, invoices, and budget documentation for the Athletics Department.

• Support the planning and coordination of athletic award ceremonies, banquets, or other department events as needed.

• Maintain confidentiality of student, family, and personnel information in accordance with school policy.

• Coordinate and support logistics for meetings, events, and activities, including preparing materials and arranging travel.

• Support team travel arrangements for overnight trips.

• Other duties as assigned.

Requirements, Skills, and Competencies:

A hardworking, passionate, and dedicated community member who values and respects diversity, promotes equity and inclusion in work. In keeping with BB&N’s commitment to the community, the Athletic Administrative Assistant will be able to exemplify cooperation and collaboration, demonstrate leadership when necessary, and have at least 1-3 years of administrative support experience.

In addition, the ideal candidate will demonstrate the following:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

• Strong organizational and time-management skills, with the ability to prioritize competing tasks and meet deadlines.

• Clear, professional, and culturally responsive communication skills (written and verbal).

• Attention to detail and ability to manage confidential information with discretion.

• Prior administrative or office support experience required; experience supporting hiring/HR-related processes preferred.

• Experience in an athletics, school, or sports-related setting a plus.

• Ability to work independently, anticipate needs, and proactively resolve scheduling or logistical challenges.

• Commitment to BB&N's values in daily work.

Salary: $26.00 - $30.00

BB&N offers competitive salaries and benefits, employing equitable and consistent compensation practices. The starting salary for any hired candidate is based on experience within salary bands.

Compensation for eligible full-time and part-time employees includes a 403(b) plan with up to a 10% match of salary and other competitive benefits offerings. Benefits offered to eligible employees include health & dental insurance; commuter benefits; long-term disability insurance, and more.

To Apply:

Please visit the Careers at BB&N page to complete your online application. Please upload your Cover Letter, Resume, and Reference List. Successful candidates submit complete applications, inclusive of all requested materials, and respond to all posting questions completely and thoughtfully.

Buckingham Browne & Nichols School does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job-related physical or mental disability. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply.