Executive Assistant

Job Description

Job Description

Executive Assistant Investment Firm
Location: Boston
Salary $90k - $110K + Generous Bonus + Profit Sharing
100% Company Paid Health Insurance

We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support 4 Partners. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key.

Were seeking a polished, proactive, and resourceful Executive Assistant with 4-6 years of experience supporting senior level executives within financial services, consulting, PE or BioTech industries. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events. Key Responsibilities:

• Provide seamless administrative support: Maintain executives calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
• Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Exercise discretion in committing the executives time and evaluating needs
• Arrange complex travel
• Prepare, reconcile and submit expense reports
• Serve as a liaison between the executives, their teams and executive partners.
• Determine priority of matters of attention for the executives
• Keep the executives advised of time-sensitive and priority issues
• Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
• Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
• Work collaboratively with others across multiple business lines and geographies

Ideal Candidate Will Have:

• 4-6 years of Executive Assistant experience supporting senior executives
• A collaborative, energetic, and service-oriented mindset
• Bachelor's Degree (required)
• Exceptional verbal and written communication skills
• Outstanding attention to detail and organizational abilities
• Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience a plus

Compensation & Benefits:

• $90K - $110K salary based on experience
• Generous annual performance bonus + Profit Sharing
• Full medical, dental, and vision coverage
• Exposure to top-tier executives and a dynamic, high-performance team culture

To Apply:
Please submit your resume directly via LinkedIn or reach out to [email protected]

#LI-HR1
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Company Description

A Winner of Inavero’s Diamond Award 2016-2021 Best of Staffing® Client and Talent Awards for providing superior service to our clients and job seekers and an Inc. 500 honoree three consecutive years from 2007-2009, Incendia provides recruiting and staffing services to companies that have resource or hiring needs.

Incendia Partners, the most progressive provider of recruiting and staffing services is fueled by a single purpose: finding the solution to your staffing needs.

With over 20 years of recruiting experience, we use our talent to find the talent you need. Our simple, straightforward process cuts through the clutter, arming you with the right facts for maximum efficiency. We help you fill more positions faster, all while never sacrificing the personal touch that sets us apart from the rest. Whether you’re a business looking for full-time, contract, contract-to-hire or just need hourly or project based recruiting services in Software & IT, Accounting & Finance, Human Resources, or just about any position you're hiring for, or you are a professional looking for your next great career opportunity, Incendia will fire on all cylinders until you meet your match.

Company Description

A Winner of Inavero’s Diamond Award 2016-2021 Best of Staffing® Client and Talent Awards for providing superior service to our clients and job seekers and an Inc. 500 honoree three consecutive years from 2007-2009, Incendia provides recruiting and staffing services to companies that have resource or hiring needs. \r\n\r\nIncendia Partners, the most progressive provider of recruiting and staffing services is fueled by a single purpose: finding the solution to your staffing needs. \r\n\r\nWith over 20 years of recruiting experience, we use our talent to find the talent you need. Our simple, straightforward process cuts through the clutter, arming you with the right facts for maximum efficiency. We help you fill more positions faster, all while never sacrificing the personal touch that sets us apart from the rest. Whether you’re a business looking for full-time, contract, contract-to-hire or just need hourly or project based recruiting services in Software & IT, Accounting & Finance, Human Resources, or just about any position you're hiring for, or you are a professional looking for your next great career opportunity, Incendia will fire on all cylinders until you meet your match.