Office Administrative Manager

• Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff.
• Manage office correspondence and resources (phone calls, emails, mail, packages, manuals, SharePoint, etc.).
• Order and manage office supplies, equipment, furniture, seating, signage, and technology.
• Serve as the primary point of contact for staff inquiries and building management, including: lease terms, security access, parking, maintenance requests, timesheets, expense reports, business card inquiries and other administrative tasks.
• Implement office sustainability programs and ensure compliance with lease terms.
• Prepare for and coordinate vendor, guest, client, and executive meetings, including logistics (lunch, security, parking, amenities, seating, safety).
• Support travel arrangements, meeting coordination, and seminar/conference registrations.
• Review and track vendor invoices and office expense reports.
• Support the Office Principal with building management, crisis and staff meetings, IT system updates, and internal communications.
• Assist with HR tasks, including new hire orientation, workspace setup, and termination decommissioning.
• Oversee safety coordination duties including Employee Engagement & Citizenship Program (EECP) activities, ensuring budget compliance and engagement.
• Participate in Administrative Quality Improvement meetings to share best practices and efficiency improvements.
• Provide remote support to other offices without administrative staff.
• Perform other duties as assigned.

• 5+ years of relevant office administrative experience or equivalent education with related experience.
• Minimum 2 years of front desk experience.
• Experience with facility or property management tasks.
• Advanced customer service, communication, and multitasking skills.
• Strong organizational skills with attention to detail.
• Proficient in Microsoft Office Suite/365.
• Resourceful, proactive, and professional, with discretion in handling confidential information.
• Skilled in process improvements and working with remote management.

• Bachelor's Degree in Business Administration, Human Resources, or related field.
• Architecture, Engineering, or Construction (AEC) industry experience.

Featured Benefits:

• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.