Accounting & Inventory Specialist

Job Description: Accounting & Inventory Analyst

Location: Woburn, MA (On-site)

Department: Operations

Reports To: Director of Operations

Overview

Xico Lighting is seeking an experienced Accounting & Inventory Analyst with at least 5 years of professional experience to join our Operations team. This role is critical in ensuring accurate alignment between our financial system (QuickBooks) and the physical inventory on hand. It is an excellent opportunity for someone with a background in accounting and/or operations in a manufacturing business to contribute directly to a rapidly growing company. The ideal candidate brings proven experience in accounting and inventory control and is eager to take ownership, streamline processes, and grow their career as part of a dynamic and expanding team.

Responsibilities

Inventory Reconciliation

· Regularly reconcile QuickBooks data with physical inventory counts.

· Investigate and resolve discrepancies, working across Operations, Purchasing, and Finance.

· Lead and support cycle counts and quarterly/annual inventory audits.

Accounting & Data Accuracy

· Ensure all purchase orders, bills, receipts, and invoices are properly entered and tied to inventory activity.

· Maintain accurate inventory valuations and COGS reporting within QuickBooks.

· Support month-end and year-end close processes related to inventory.

Inventory Organization & Process Control

· Implement and maintain standardized labeling, categorization, and tracking systems for inventory.

· Document and continuously improve inventory management processes.

· Oversee setup of new products/SKUs in QuickBooks and ensure alignment with production workflows.

Cross-Team Support & Reporting

· Deliver accurate reports on inventory levels, costing, and usage trends for management.

· Partner with Purchasing and Production to improve materials visibility and control.

· Identify and implement process improvements to increase efficiency and accuracy.

Qualifications

· Minimum of 5 years professional work experience, with at least 3 years in an accounting and inventory management role (manufacturing/production environment strongly preferred).

· Strong working knowledge of QuickBooks (required); experience with ERP/MRP systems a plus.

· Proficiency in Excel and data analysis tools.

· Proven ability to manage reconciliations, identify discrepancies, and implement corrective actions.

· Highly organized with strong attention to detail and accuracy.

· Excellent communication skills and ability to work across multiple teams.

· Self-starter who can operate with independence and accountability in a fast-growing company.

What We Offer

· Competitive salary and benefits package.

· A chance to join a team that is rapidly growing and expanding its manufacturing capabilities.

· Substantial opportunity to contribute directly, shape processes, and grow your career as part of the Xico Lighting and 3LED Group family of companies.

About Xico Lighting:

Designing Light That Moves People. At Xico Lighting, we don’t just build lighting — we craft experiences that elevate how people see, feel, and perform. We believe that light is one of the most powerful tools in architecture, and our mission is to push the boundaries of what’s possible with precision-engineered, beautifully designed, human-centric lighting systems.We’re a team of designers, engineers, and makers united by a shared obsession: making light work smarter, look better, and feel more natural. From our breakthrough circadian technologies to our architectural-grade linear systems, everything we build is designed with intention — to bring elegance, simplicity, and performance to modern spaces.We work fast, think rigorously, and execute with craft. Our culture is built on curiosity, respect, and the belief that great ideas can come from anywhere. We believe in empowering talent — giving people the tools, trust, and autonomy to own their impact.