Admin Assistant
- Extend a warm and professional welcome to guests, clients, and team members at reception desks.
- Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols.
- Execute precise vendor coordination, maintaining strict adherence to company policies and procedures.
- Facilitate essential office processes including mail handling, supply management, and shipping logistics.
- Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards.
- Provide valuable support to the Events Team in orchestrating internal events and special programming.
- Contribute to the seamless operation of workplace and facilities management, including documentation of procedures and optimization initiatives.
- Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep.
- Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness.
- Utilize sophisticated supply ordering systems with precision, while also managing related financial transactions with accuracy.
- Demonstrated experience of 3-5 years in office administration, workplace coordination, or hospitality.
- A genuine passion for cultivating welcoming environments and delivering exceptional guest experiences.
- A client-centric mindset paired with outstanding interpersonal skills.
- Proven ability to multitask effectively with acute attention to detail and organizational finesse.
- Track record of successful vendor management and adept handling of facility-related issues.
- Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism.
- Strong written and verbal communication skills, coupled with proficiency in Microsoft Office Suite.
- Quick learner with a proactive approach to problem-solving and process improvement.
- Comprehensive understanding of facilities-related systems and equipment.
- Experience coordinating a diverse array of events with finesse and efficiency.
- Adaptability to rapidly changing priorities and high-pressure situations, thriving in fast paced environments.
- Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more)
- The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time
- Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment performing, and accessing low storage areas etc.
- Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties
Recommended Jobs
Administrative assistant/Front desk
Job Description Job Description Job Title: Front Desk Administrative Assistant Primary Supervisor: Program director Primary Responsibilities: This position provides clerical support for …
Financial Solutions Advisor - Northern MA Market
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver …
Sr Associate, Marketing, Intergrated Campaign Manager, State Street, Boston, MA
Sr Associate, Marketing, Intergrated Campaign Manager, State Street, Boston, MA Country: United States of America Your Journey Starts Here: Santander is a global leader and innovator in the…
Adult Psychiatrist - 3657
Adult Psychiatrist – 3657 Medical Director position *Community-based treatment team is looking to add an Adult Psychiatrist to their growing organization! *Ideally this is a fulltime position, h…
Psychiatry with Academic Facility in Boston - Inpatient or Outpatient Setting
A mental health facility with an academic affiliation in Boston is adding a Psychiatrist. About the opportunity Flexible practice type – can be inpatient and outpatient No required call …
Private Wealth Attorney
Job Description Job Description Senior Associate Attorney – Private Wealth Services Location: Boston, MA Direct Counsel is seeking a Senior Associate to join a highly regarded national…
R
Client Service Coordinator SUMMARY OF JOB PURPOSE AND FUNCTION The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the vet…
Sous Chef
Job Description Job Description Company Description Join the team responsible for crafting a fresh landmark that emphasizes cultural appreciation among colleagues and the pursuit of greatnes…
Phlebotomist - Full Time 5am-1:30pm $2,000 sign on bonus!
Phlebotomist - Full Time 5am-1:30pm $2,000 sign on bonus! Job Ref: 32500 Category: Laboratory & Medical Technologist Location: Emerson Hospital, 133 Old Road to Nine Acre Corner, Conco…