Administrative Accounting Assistant

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About Gelfand, Rennert & Feldman Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, Boston, and London.

We are seeking an Administrative Accounting Assistant with ideally accounting and office experience to join our team of dedicated professionals.

Location: This position can be based out of Needham (MA) on a full-time basis.

Overview of Role: The Administrative Accounting Assistant is responsible for a variety of administrative and accounting tasks to support the operations of their assigned office and/or partner(s).

Responsibilities:

• Maintain filing systems and other general office duties
• Manage day to day schedule and commitments of remote and/or in-office Executive(s)
• Process Accounts Payable and Accounts Receivable
• Perform bank and credit card reconciliations
• Provide support for pick-ups, drop-offs, and deliveries
• Screen calls; establish oneself as point of contact with employees as well as business network
• Keep calendar, schedule meetings, and make travel arrangements
• Assist with client billing and utility payments
• Maintain electronic filing system
• General communication with vendors, clients, and client representatives via phone, email, and in-person
• Assist in assembling information for year-end tax packages for accountants
• Provide some assistance on insurance questions, as applicable
• Identify, trace, and correct errors
• Special projects and events as needed
• Assisting with tax correspondence
• Perform other administrative support functions and duties as assigned

A successful candidate will possess the following qualifications:

• 2+ years of office administrative support is required
• 1+ years of general accounting experience is required
• High School Diploma or GED equivalent is required, Associate's Degree is preferred
• Strong verbal and written communication skills
• Strong interpersonal skills to create and maintain a trusting relationship with staff and clients
• Well-rounded knowledge of Microsoft Office (Excel, Word, Outlook)
• Self-starter with ability to organize own work and meet deadlines while managing and prioritizing multiple tasks with little direction

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Paid holidays
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus
• Commuter benefits
• Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location, the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $52,000 to $60,000 per year.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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