Finance and Operations Manager (FT)

The Finance and Operations Manager is a professionally qualified team member who reports directly to the Pastor and serves in a key management position. This person assists the Pastor in fulfilling his responsibility for the administration of the parishes. In addition to supporting the New Evangelization, this position is responsible for ensuring proper stewardship of the financial, facility, human, and information resources. This is an on-site position at the parish office in Reading.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• New Evangelization
• Understand and support of the mission of the Catholic Church.
• Provide leadership for a solid financial foundation that supports the work of the New Evangelization.
• Have a leadership role in implementing the New Evangelization as the central aspect of the parish as outlined in the local Pastoral Plan.
• Prioritize parish needs to support New Evangelization efforts.

Financial Management

• In consultation with the Pastor, Finance Council, and Pastoral Plan, develop, implement and administer local financial policies and procedures in accordance with statutes of the Archdiocese and the Parish Administration Manual. These policies include rotation of collection and accounting personnel, bill paying schedules, tuition, payroll and banking schedules.
• Consistent with parish and financial reporting requirements, prepare budgets, annual reports, interim reports, general ledgers, allocation summaries and other management reports, offering financial strategies and recommendations to the Pastor and Finance Council.
• Oversee the management of parish operational and financial records and prepare for audits.
• Assist in the development of the parish operating budget. Monitor the operating budget of the parish and report regularly to the Pastor regarding potential problem areas.
• Assist the Pastor in the administration of offertory enhancement programs, fundraising for special parish projects, Planned Giving, Stewardship and the Annual Catholic Appeal.
• Direct purchasing procedures within the dollar limits set by the Pastor.
• Ensure that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
• Manage the following responsibilities:
  • Prepare checks for the Pastor’s signature, attaching appropriate documentation.
  • Administer payroll and benefits.
  • Prepare and file required federal and state employee tax forms
  • Bookkeeping functions including, but not limited to payables and receivables and all other revenues and expenses related to the collaborative.

Property Management

• May have responsibility for, or directly supervise Facilities Manager and/or Custodians at one or several sites with responsibility for the following functions:
• Oversee financial aspects of small projects in coordination with the Facilities Manager (if applicable), to ensure projects remain within scope and on budget according to the Parish Administration Manual.
  • Act as a liaison between the Pastor, the Archdiocesan Property Management Department and the Risk Management Department.
  • Work with the Property Management Department on oversight of any project exceeding $200,000 in accordance with the Parish Administration Manual.
  • Act as a resource for the building committee, if applicable.

Human Resources

• Support the need for Evangelizing parishes by assisting the Pastor in selecting and supporting a team that aligns with the goals of the Pastoral Plan.
• Manage parish office staff and if applicable, facility maintenance staff.
• Implement Archdiocesan human resource policies, including benefit policies, for staff and volunteers.
• Coordinate implementation of required training programs.
• Serve as the collaborative’s local point of contact for questions in areas such as compliance, disciplinary actions, and staff performance and development. When appropriate consult with Archdiocesan Human Resources Office.

General

• Support the use and integration of social media.
• Direct/oversee preparation and maintenance of website, Sunday bulletin, and other print media.
• Oversee the maintenance of the parish census.
• Oversee computer management and applications.
• Attend meetings relative to the role, as necessary.
• Participate in ongoing professional development.
• Other duties as assigned

QUALIFICATIONS

• BA/BS in business, accounting or related field, with 7+ years related experience or equivalent preferred.
• 5-10 years experience in accounting
• 3-5 years supervisory/management experience required.
• Must be a Catholic in good standing.
• Experience handling confidential, sensitive, timely and critical matters using good judgment, tact, respect and discretion required.
• Knowledgeable about safety and security issues.
• Knowledgeable of human resource issues including policies, procedures, selection, benefits, federal and state laws.
• Experience administering payroll.
• Knowledgeable of parish policies and guidelines in relationship to Archdiocesan policies and guidelines preferred or a willingness to learn them and the ability to implement them in a collaborative environment.
• Demonstrated experience in appropriate computer technology skills; must be proficient with Microsoft Office Suite software.
• Strong oral and written communication skills.
• A strong service orientation is critical.

PHYSICAL PERFORMANCE ELEMENTS:
Ability to use a computer keyboard for up to 8 hours/day.
Ability to sit for up to 8 hours/day.
Ability to lift up to 20 pounds.


The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


To apply for this position please submit resume and cover letter to [email protected]