K-8th Grade Administrative Support

Position Description
This position provides direct assistance with day-to-day operations, ensures the smooth functioning of the main office, and oversees select school-wide administrative support initiatives.

Primary Duties and Responsibilities

Lower School Administrative Support

• Support the efficient management of the Lower School Main Office.

• Serve as a point of contact for staff and students, reporting concerns to the appropriate Assistant Director and/or school administration.

• Provide disciplinary support when needed, ensuring that students in the office for behavioral reasons remain quiet, focused, and engaged with assigned work.

• Supply appropriate alternative assignments if students arrive unprepared or decline to complete assigned work.

• Communicate promptly with teachers and parents regarding outcomes of minor to moderate behavioral office visits.

• Assess the severity of infractions and determine whether they require escalation to the Assistant Director.

• Collect uniform infraction forms, assign appropriate consequences for minor to moderate violations, and maintain accurate records.

• Apply knowledge of school policies and procedures to enforce rules fairly and consistently.

• Screen and direct incoming phone calls, mail, and visitors to the proper resources.

• Facilitate clear communication between teachers and the Assistant Director.

Project Management and Administrative Execution

• Oversee and facilitate the projector check-out process.

• Manage building locker assignments and resolve related concerns.

• Execute administrative projects assigned by the leadership team, including but not limited to:

  • Mailing attendance and suspension notices.

  • Sending academic documentation as requested.

  • Coordinating academic concern meetings.

  • Preparing reports for school administration.

  • Assisting with student incentive programs.

• Monitor faculty/staff sign-in and sign-out sheets, raising concerns to the Assistant Director when necessary.

• Manage the Assistant Director’s schedule and calendar.

• Coordinate and monitor summer projects and related tasks.

• Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office.

• Assign detentions and communicate attendance updates to the detention proctor.

• Submit IT and Facilities Help Desk tickets as needed for building-related issues.

• Provide administrative support at select before- or after-school events.

• Perform general clerical and organizational tasks such as filing, data collection, sorting, and distribution of materials.

• Coordinate and manage the morning announcements process in collaboration with school administration.

Knowledge, Skills, and Abilities

• Ability to maintain a high degree of confidentiality and professionalism.

• Strong oral and written communication skills.

• Commitment to supporting and upholding school policies and procedures.

• Demonstrated ability to manage projects proactively and ensure timely follow-through.

• Proficiency in Microsoft Office (or equivalent), particularly in document formatting and advanced functions.

• Skilled in using the school’s Student Information Management System.

• Exceptional organizational, planning, and time-management skills.

• Strong analytical, problem-solving, and decision-making abilities.

• Keen attention to detail and accuracy.

• Flexible, adaptable, and able to prioritize competing demands.

• Team-oriented with a collaborative mindset.

Position Details
This is a full-time, 12-month position.